Job type: Part time / From 28/01/2025 - 19/12/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1449012Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.RoleJoin the team at Spring Gully Primary School as a part time Reception and Administration professional. In this dynamic role, you will be the first point of contact for students, parents, and visitors, providing exceptional customer service and support. With a focus on efficient administration, you will play a vital role in ensuring the smooth running of our school.What we're looking forExceptional customer service skills with a friendly and approachable demeanourStrong administration and organizational abilities, with the ability to prioritize and multitask effectivelyProficient in the use of Microsoft suite, including Word, Excel and OutlookExcellent communication and interpersonal skills, with the ability to interact with a diverse range of stakeholdersA keen eye for detail and the ability to maintain accurate records and documentationResponsibilitiesGreeting and welcoming visitors, students, and staff in a friendly and professional mannerHandling all incoming phone calls, taking messages, and directing enquiries as appropriateAssisting with a variety of administration tasks, including data entry, file management, and document preparationMaintaining a high level of confidentiality and discretion when handling sensitive informationProactively identifying opportunities for process improvement and contributing to the development of efficient systems and proceduresProviding routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperworkMaintaining, entering and retrieving data from the school's IT systems, such as the school's records system, including computerised student, staff and school recordsMaintaining and updating office records, enrolment data, diary records, and basic written recordsSupporting or coordinating the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)Sourcing basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinating the delivery of administrative services within the schoolIn consultation with the principal, business manager determine and manage work priorities within the school officeLiaising with school staff in regard to support requirementsSupporting the first aid facilities and assisting in delivering first aid to studentsWho May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.Location ProfileSpring Gully Primary School is located in a picturesque urban area five kilometres from the centre of Bendigo. The school places particular emphasis on the development of literacy and numeracy skills for all children, and the development of computer technologies being incorporated into daily curriculum presentation.
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