BruntWork | Full time: 35 paid hours per week or more Work Timezone - Must be a City eg London, SydneyWork Schedule - Fixed ScheduleJob Type - Full time: 35 paid hours per week or moreDate Opened - 11/04/2024Remote JobIndustry - OtherJob DescriptionThis is a remote position.Job HighlightsFull-timePermanent work from homeMonday to Friday9am-6pm NSW (6:00 AM to 3:00 PM PHT) with one hour unpaid lunch and 2 15 mins paid breaksRole PurposeResponsible for ensuring that Purchase Orders are raised, approved, and modified in a complete, accurate, and timely manner. The Purchasing Officer is expected to liaise with suppliers across the business to align the purchasing process with sales objectives and overall business strategy. A big part of the job is doing administrative work in the Purchase Order System, so being quick with systems will be helpful.ResponsibilitiesReceive planned orders from Planning TeamCommunicate orders to supplier for reviewEmail Purchase Orders (POs) to supplier as required (including batching)Follow up Suppliers to confirm Purchase Orders if not confirmed within 2 business daysCommunicate order changes to Buying/Planning Teams e.g. delivery date, quantity, price, incorrect Make to Order specsReview loading plans to ensure they fill containerEscalate loading plans that do not fill container to Planning TeamTrack changes to planned delivery dates and Lead Time by following up suppliers on a weekly basisRun ad hoc reports to monitor Purchase Orders and new productsReview shipping marksApprove shipping marksFollow up shipping arrangements to ensure suppliers have made booking with Freight Forwarder at least three weeks before the planned shipping dateCommunicate booking issues to the Shipping TeamProvide weekly update to business with any expected changes on order due datesContact retail/store teams when a customer order cannot be fulfilledReview cancelled customer ordersCommunicate cancelled orders to supplierReview reports from warehouse team, communicating negative variances to supplierRequest credit notes from negative variance in warehouse reportPass to AP any suppliers' credit notesReview and approve invoices for paymentOnboard new suppliers into ColladiumProvide training to new suppliers on how to maintain our orders in ColladiumEnsure supplier KPIs are metReceive shipping matrix updates from shipping team & send them to supplier to ensure they book with the correct Freight forwarderContact supplier to facilitate release of container as required in case of payment issues based on shipping team & AP's adviceLiaising with Shipping Team to coordinate consolidation of shipments e.g. India Homewares, but consolidation will be managed by Shipping Team with Freight forwarderAction Cancellations initiated by CustomersAction Cancellations initiated by the companyAction Cancellations initiated by SupplierRequirementsStrong understanding of Purchasing principles and processesExperience with Purchasing systems (preferred)Analytical and could solve purchasing and inventory-related problemsProactive, highly motivated, and flexibleHighly organizedExperienced with MS Office including Word, Excel, and Outlook
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