Introduction
The Wambo Wind Farm Project (Project) is being developed by an unincorporated joint venture (UJV) between Cubico Sustainable Investments Australia and Stanwell Corporation. The Project comprises two separate Stages, these being Stage 1 and Stage 2. Each Stage has its own project team and Project Manager. Description
The Project Site Administrator is responsible to perform support activities both clerical and technical in nature as required to assist the site project and commercial teams. An example of the duties involved include document management, coordination and compilation of reports, providing administrate support to the site and commercial teams, and other activities of a similar nature which may be required from time to time. The role is site based and reports to the Stage 2 Project Manager. However, the role will equally serve both projects and project teams. Accordingly, there is a dotted reporting line to the Stage 1 Project Manager. The role will also provide support to the Project Director as required. The position requires some experience in a technical environment with strong background in computer applications and Project Data and Collaboration Systems (PDCS) such as InEight, Aconex or similar. Key Responsibilities
Document control and management RFI coordination in conjunction with the Owner's Engineer and Independent Engineer Support the Commercial team through preparation of basic correspondence, tracking claims and variations, notices, coordinating and tracking approvals Developing and maintaining project and commercial registers and trackers Prepare correspondence, presentations and/or reports Supporting the team in preparation and submission of project documentation to internal and external stakeholders Filing - electronic and hard copy Development and maintenance of technical lists such as phone/email lists, project related forms Develop and maintain meeting, activity schedules and leave schedules for project personnel Purchasing of office supplies, safety equipment and sundries Arranging training for the project team as required Support the project team in travel arrangements and expenses claims Setup and maintain both electronic and hard copy files Prepare correspondence, presentations and/or reports Scan and copy documents Setting up meetings Manage and coordinate any on / off site functions and visitors Coordinate inductions with the Contractor Coordinate any JV meetings and communications as required Other activities which may from time to time be required Coordinate meetings, take and issue meeting minutes as required
Skills, Knowledge and Expertise
High School degree, additional training is a plus, specifically in computer/software. Familiarity with working in a technical environment Proven related experience preferred Effective computer skills Communication skills, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the Project Effective analytical and problem-solving skills Proven ability to multi-task and work productively in a high-volume environment Detail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environment Knowledge and skills relevant to a Construction office performing technical tasks and/or assisting with technical and general tasks Computer proficiency including Word and Excel as a minimum Ability to work under pressure and to tight deadlines Holder of construction industry 'White Card' or similar
#J-18808-Ljbffr
