Organisation: Victorian School Building Authority
Occupation: Projects
Reference: VG/DE/VSBA/20012254AB
The Corporate Division provides corporate support to all VSBA teams and fulfills an important assurance and oversight role. They guide VSBA to achieve strategic objectives and ensure decision-making is transparent and accountable. The Project Officer role in the Standards, Training and Assurance Unit provides support for a range of corporate services to the VSBA.
About the Department The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
About the Victorian School Building Authority The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s. The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.
With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.
About the Division The Corporate Division provides corporate support to all VSBA teams and fulfills an important assurance and oversight role. They guide VSBA to achieve strategic objectives and ensure decision-making is transparent and accountable. The division also coordinates communication and consultation with local communities about their school building projects. They develop graphic design and video content, manage our social media channels, lead organisational customer service reform, distribute our e-newsletters, and organise ministerial and other events for our projects.
About the Role The Project Officer role in the Standards, Training and Assurance Unit provides support for a range of corporate services to the VSBA, including:
Audit and attestation - supporting the coordination of internal audits and attestation process;Standards and frameworks - support regular updates to this suite of materials that guide project and program delivery;Assurance - support monitoring the risks identified by the VSBA's assurance programs.The role includes a high degree of stakeholder engagement with VSBA leadership teams and the broader Department. The successful candidate will be someone who can assist in the development of effective decision support tools such as reports, briefing papers, and analysis.
Key Accountabilities Drafting written communication materials such as reports to support effective decision-making by VSBA Executive, the Department and Government.Act as the central point of contact for all VSBA internal audits and attestation process, including liaising with business areas to ensure audits are managed according to agreed scope and timeframes the forward audit schedule.Coordinate responses from teams on the progress audit actions to VSBA governance committees.Actively build and maintain relationships with stakeholders to support capability improvements and manage information across the portfolio.Support contract management activities for VSBA's assurance services.Support business change and continuous improvements by demonstrating proficiency with VSBA core systems, including AIMS, IPM and SAIL as required.All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues, and key partners regardless of our individual role or team.
Attributes The ideal candidate will have a solid understanding of project management and data analysis along with strong communication skills.
Desirable Qualifications and Experience Demonstrated experience in a similar role within government.Further Information For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Pieta Denholm - Manager via (03) 7022 0201 or ******.
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 7 October 2024
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