Reporting to the General Manager, the Project Manager Assistant (PMA) will assist the Project Manager (PM) in planning and directing activities of restoration projects to ensure goals are accomplished within a prescribed time frame.
DUTIES & RESPONSIBILITIES The following is a list of the essential duties and responsibilities of this job. The tasks and the time spent performing each task may vary as business needs require. ServiceMaster Restore maintains the right to modify job duties and responsibilities at its discretion.
Administration Prepare requests for quotes, purchase orders, work orders, notices of commencement, supporting documentation for cost breakdown and other documents for jobs as neededCompile accurate job costing sheets for accounting purposes based off of estimates completed by the PM, costings sheets, and purchase ordersComplete invoicing form in the required format and distribute in a timely mannerInitiate and update client records, including, creating files for all quote claims, maintaining client files, and ensuring all documents are scanned and accounted forDocument details of all other major occurrences in the scope of the project, including emergencies, structure scopes, estimates, letters to clients and adjusters, as per the PM's directionGeneral Maintain professional conduct and appearance in all client facing activitiesEstablish positive rapport with clients when possibleProvide an exceptional level of service that exceeds the expectation of the clientConduct all work in accordance with company safety policiesAdherence to all company workplace policiesPerform other duties as may be requiredQUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty listed above satisfactorily. The requirements listed below are representative of the knowledge skills and abilities required. Employees who do not possess the requirements for a job at the time of hire are expected to attain the skills, knowledge and abilities required within a specified period of time as agreed upon, in writing, with the Manager and/or Franchise Owner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Characteristic and Ability Requirements Ability to coordinate effectively with the PM and stakeholders involved in projectsEffective communication skills both written and verbalAbility to engage clients and deliver excellent serviceThorough decision making skillsHighly organized, strong attention to detail and ability to multi-taskDemonstrated sound work ethicsProven ability to build and maintain strong working relationshipsFlexible, adaptable and able to work effectively in a variety of settingsOperates with honestly and integrity with a genuine desire to make valuable contributions to the teamWorks well independently and in a team environmentEducational Requirements Education Required: High School Diploma
Other Education/Certification/Training preferred: n/a
Work Experience Requirements Work experience required: Minimum of one (1) years of experience in a project support or related role. Experience in construction and/or restoration is preferred.
Job related experience required: n/a
Technical Requirements Equipment: Office Equipment (copiers, scanners, printers, faxes, etc.)
Software: Knowledge and experience of MS Outlook, MS Word, MS Excel, MS Access
Other: n/a
Competencies Accountability - sets standards of performance for self; assumes responsibility and accountability for successfully completing tasks; encourages others to take responsibility.Adaptability – treats new situations or changes as an opportunity for growth; focuses on the benefits of change; speaks positively about the change; modifies behavior effectively and tries new approach without resistance.Builds Trust and Respect – treats people with dignity, respect, and fairness; listens to others and considers opinions and ideas; shares thoughts, feelings, and rationale for decisions made, operates with integrity.Customer Focus – effectively meets the needs of our customers; both internal and external, builds proactive relationships, takes responsibility for customer satisfaction.Manages Work – manages one's time and resources to ensure work is completed effectively and efficiently; effectively allocates own time to completing tasks, while leveraging available resources; stays focused and prevents distractions from work completion.Problem Solving – develops solutions for work issues by examining root cause of issues, identifying cause and effect, and identifying potential solutions.Quality Standards – sets standards for excellence in work and procedures to achieve high quality, productivity, and efficiencies; checks processes and tasks to ensure high quality output; takes corrective action to correct problems or notifies others of quality issues.Safety Awareness - identifies safety issues/problems and informs the appropriate individual when issues arise; reports unsafe working conditions; makes recommendations for correcting safety and security concerns.Teamwork – contributes to building a positive team environment; supports successes, recognizes accomplishments; provides feedback; exhibits openness to others perspectives; balances responsibilities.Physical Requirements This position requires a low level of physical exertion. Moderate intensity of sensory effort is required.
Working Conditions There is a low risk of exposure to adverse working conditions.
Time will primarily be spent in an office environment during regular office hours. There may be requirements to work outside of regular hours to attend to important matters and/or work offsite occasionally.
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