Are you an experienced Project Coordinator or Project Administrator who enjoys working in a team environment? Your key strengths are communications, time management, problem solving and you are ready for your next challenge! GPA is looking for a Project Coordinator to join the team based in our Adelaide office. GPA is a privately owned Australian engineering design consultancy with our head office in Adelaide and offices in Brisbane, Darwin, Melbourne and Perth. We are a highly experienced, multidisciplinary engineering and project management organisation delivering engineering and advisory services. We provide specialist services across the energy, resources and defence sectors, with a growing portfolio of renewable energy and hydrogen projects. Our business is growing with clients and projects located all over Australia. This role is a permanent full-time office based position in our head office located on Greenhill Road at Unley. This role reports into a Team Leader, who along with various Project Managers will further coach, train and develop your project coordination/administration knowledge, skills and add value to your overall career experience. You will be joining a high performing team environment, which can be exciting and also very challenging. GPA is a highly collaborative workplace, in which you will be well supported and mentored. Our team (and GPA in general) pride ourselves on a great workplace culture and going the extra mile to ensure we deliver a quality service to our clients. GPA has employees from different backgrounds that work across our various office locations. All employees work in accordance with the GPA Values, and together as a team, each of us contribute to the success of the business. Job Description You will be assisting the Project Managers and Engineers with project coordination and quality administration support coupled with high levels of customer service. A typical week in your role as Project Coordinator at GPA will require you to: Attend project meetings, timely prepare and distribute meeting minutes and follow-up action items. Prepare monthly project progress and costs reports on time. Organise and maintain project registers and action lists. Use business systems effectively to manage all aspects of your work. Prepare and review purchase orders; process vendor invoices. Assist the PMs with reviewing & approving client invoices including coding. Work with stakeholders and coordinate client specific site visits/access, inductions/training. Work with stakeholders to ensure that employees are compliant with client requirements e.g. training/licenses/awareness. Coordinate and assist with internal office and building maintenance tasks. Work with HR and assist with on-boarding of new employees. Provide support, when required, for Finance and Administration and Document Control teams. Assist with proposals, bids and tenders, including preparation & consolidation of resumes. Prepare and maintain GPA or client project documentation. Coordinate department social functions and/or client visits/meetings. General office and project support within your experience and capabilities.
Desired Skills and Experience Ideally, you will have: Solid experience as a Project Administrator/Coordinator or complex administration. Previous experience working in an Engineering/Technical environment or similar industry would be highly regarded. Demonstrated ability to plan and prioritise coordination of projects and workflow. Exposure to MS Project or similar is desirable. Intermediate skills in MS Office Excel, MS Outlook and navigating around databases. Experience in using custom-built management systems is desirable. An eye for detail, quality & a task focused and can do attitude. Good verbal and written communications skills. An understanding of confidentiality and discretion. Previous experience working in a team environment. Skills in building relationships with internal and external providers. A mindset focused on solutions and customer service.
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