Project Coordinator

The role reports to our Head of Projects for our renowned Property & Asset Management team who have built a working environment that surpasses any of our competitors. We support and encourage our people and help them to achieve their aspirations through expansive training platforms and exciting career pathways.
As our Project Coordinator you will be an integral part of our project management team, responsible for supporting and coordinating project activities to ensure successful execution. You will collaborate with various stakeholders, including clients, project managers, consultants, and contractors, to ensure projects are delivered on time, within budget, and to the highest quality standards.
If you want to advance your career and be exposed to some great buildings, highly reputable clients, working alongside a fun and experienced team…. then this is the role for you!
Key accountabilities include: Assisting project managers in planning, organising, and executing multiple projects simultaneously, from initiation to closeout.
Maintaining project documentation, including project plans, schedules, budgets, contracts, change orders, and other relevant records.
Facilitating effective communication between project team members and stakeholders through regular updates, progress reports, and meetings.
Coordinating and scheduling project-related meetings, site visits, inspections, and conferences. Preparing meeting agendas, minutes, and following-up on action items.
Supporting the project team in monitoring project budgets, expenses, and invoices. Assisting in preparing cost estimates and financial reports.
Helping with contract management activities, including bid proposals, contractor selection, contract execution, and compliance.
Identifying potential project risks and assisting in developing risk mitigation strategies. Ensuring compliance with safety regulations and industry best practices.
Fostering positive relationships with clients, consultants, contractors, and other project stakeholders. Address their inquiries, concerns, and requests promptly and professionally.
Contributing to the development and implementation of project management best practices, tools, and methodologies. Identifying process inefficiencies and proposing solutions for enhanced efficiency and productivity.
Tenancy and property condition reporting, including site inspections, visual condition assessments and reporting.
Undertaking tenancy fit out reviews, including coordination of consultants, tenancy coordination, stakeholder management and approval process management.
Before you apply it's also worth knowing what we are looking for: Proven experience as a project coordinator, assistant project manager, contract administrator or similar role in the construction or real estate industry.
Strong organisational and multitasking abilities, with excellent attention to detail.
Proficiency in project management software, such as Microsoft Project, Mastt, Procore or Aconex, and MS Office Suite.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
Knowledge of construction and project management principles, practices, and regulations.
Demonstrated ability to work independently, prioritise tasks, and meet deadlines.
Flexibility to travel to project sites, as required.
What you can expect from us:
Great employee discounts off fitness & other renowned bands
Active Social Club
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
 
Apply today, quoting job reference number REQ366023 . Location:
On-site –Sydney, NSW The role reports to our Head of Projects for our renowned Property & Asset Management team who have built a working environment that surpasses any of our competitors. We support and encourage our people and help them to achieve their aspirations through expansive training platforms and exciting career pathways.
As our Project Coordinator you will be an integral part of our project management team, responsible for supporting and coordinating project activities to ensure successful execution. You will collaborate with various stakeholders, including clients, project managers, consultants, and contractors, to ensure projects are delivered on time, within budget, and to the highest quality standards.
If you want to advance your career and be exposed to some great buildings, highly reputable clients, working alongside a fun and experienced team…. then this is the role for you!
Key accountabilities include: Assisting project managers in planning, organising, and executing multiple projects simultaneously, from initiation to closeout.
Maintaining project documentation, including project plans, schedules, budgets, contracts, change orders, and other relevant records.
Facilitating effective communication between project team members and stakeholders through regular updates, progress reports, and meetings.
Coordinating and scheduling project-related meetings, site visits, inspections, and conferences. Preparing meeting agendas, minutes, and following-up on action items.
Supporting the project team in monitoring project budgets, expenses, and invoices. Assisting in preparing cost estimates and financial reports.
Helping with contract management activities, including bid proposals, contractor selection, contract execution, and compliance.
Identifying potential project risks and assisting in developing risk mitigation strategies. Ensuring compliance with safety regulations and industry best practices.
Fostering positive relationships with clients, consultants, contractors, and other project stakeholders. Address their inquiries, concerns, and requests promptly and professionally.
Contributing to the development and implementation of project management best practices, tools, and methodologies. Identifying process inefficiencies and proposing solutions for enhanced efficiency and productivity.
Tenancy and property condition reporting, including site inspections, visual condition assessments and reporting.
Undertaking tenancy fit out reviews, including coordination of consultants, tenancy coordination, stakeholder management and approval process management.
Before you apply it's also worth knowing what we are looking for: Proven experience as a project coordinator, assistant project manager, contract administrator or similar role in the construction or real estate industry.
Strong organisational and multitasking abilities, with excellent attention to detail.
Proficiency in project management software, such as Microsoft Project, Mastt, Procore or Aconex, and MS Office Suite.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
Knowledge of construction and project management principles, practices, and regulations.
Demonstrated ability to work independently, prioritise tasks, and meet deadlines.
Flexibility to travel to project sites, as required.
What you can expect from us:
Great employee discounts off fitness & other renowned bands
Active Social Club
Well-being program
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
 
Apply today, quoting job reference number REQ366023 . Location:
On-site –Sydney, NSWIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .
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