JDL Strategies helps everyday Australians build long-term wealth through low-risk investments and customised strategies that work. Our team brings expertise across finance, investing, strategy, risk analysis and more to ensure each client is a client for life.
We are looking for a Project Administrator to join our team! In this role, your focus will be on managing developing, reviewing, and negotiating variations to contracts, programs, projects and services. This position is a full-time ongoing position, working 38 hours per week based in Bundall, QLD.
• Coordinate and support project management, including preparation of project plans, master schedule maintenance, preparation of high-level briefings and project status reports.
• Ensure the project documentation remains accurate, complete and updated.
• In charge of budget management and all the financial aspects of the project.
•Coordinating process records such as filing systems, project meeting, ITIL process etc.
• Develop and coordinate projects KPIs.
• Schedule meetings with clients, stakeholders, internal departments and create/maintain project schedules, and risk and problem records.
• Create and update projects progress reports regularly to identify issues, benefits, and learning's, advising on the next steps.
• Coordinate and ensure the successful implementation of improvements within the time, cost, and quality standards of the company.
• Track the project tasks completion, using control tools such as Microsoft Project, excel, Microsoft Teams and Trello board.
• Manage and monitor team members, including external suppliers and overseas teams.
• Good communication to maintain an adequate relationship with everyone involved in work activities and projects.
• Ensure compliance with all policies and procedures.
• Ensure efficiency in operations.
• Analyze project requirements, define scope, analyze project feasibility and documentation, develop project plan, prepare reports for all stakeholders.
• Manage internal teams and third parties, defining roles and responsibilities and coordinate the project from start to finish.
• Meetings with the client and work teams to ensure project efficiency.
• Provide daily support to the project team.
• Oversee work performed by contractors such as Akhora (Social Media Agency), Innovate Solucoes digitais (ADS Traffic) and Wealthgoal Developers and report on variations such as deadline, service quality and budget control.
• Present the project to internal and external stakeholders, negotiating deliverables, responding to inquiries, and resolving problems concerning the delivery of project.
• Develop, review and negotiate project variations, advising company Founder and CEO Julio De Laffitte on issues that require his attention regarding agreed decisions.
• Project strategy, planning, reporting and mitigation of project risks and issues.
• Execute associated activities in accordance with agreed standards and timeframes to meet (or exceed) desired project outcomes.
Required/Relevant Qualifications & Work Experience:
? Relevant Diploma or higher, and a minimum of 3 years of work experience.
Required/Relevant Skills & Knowledge:
• Excellent written and verbal communication skills;
• Ability to work positively in a team environment and demonstrate a "can do" attitude;
• Superior attention to detail;
• Ability to work unsupervised and under pressure.
Annual salary will be between $75,000 to $85,000 (plus superannuation) depending on level of experience.
We acknowledge and appreciate the values of equal employment opportunity and cultural diversity within the workplace. However, Australian citizens and permanent residents will be afforded priority in the selection process.
Applications close on 31/01/2025.