Job Summary:Bechtel is seeking a Project Administrative Assistant for the Mining & Metals team, based in Perth.The position will be responsible for working independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a department or project.Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.You will anticipate changing priorities and problems.Major Responsibilities: Coordinating requests from clients, managers, and in-house staff and determining action on important or emergency matters or knows whom to contact in absence of the manager.Collecting, reviewing, and distributing incoming hard copy and electronic mail.Independently handles mail not requiring the manager's attention.Reviewing outgoing mail to ensure accuracy and proper format.Following up to ensure action.Coordinating complex travel arrangements, including details of business plans.Preparing itineraries and expense reports.Coordinating meetings, arranging for facilities, equipment, and refreshments.May prepare and distribute notices, agendas, information packets, and minutes.Independently maintaining a hard copy or electronic calendar for the responsible manager.Developing and guiding the implementation of office procedures and of filing and record-keeping systems.Performing other responsibilities as required.Education and Experience Requirements: Proven experience in a similar role.Required Knowledge and Skills: Excellent interpersonal and communication skills, with the ability to build relationships Proactive and takes responsibility for work.Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information.A flexible team player who enthusiastically collaborates across our teams.Ability to multitask, while being highly organized and juggling multiple work streams.Demonstrated knowledge of filing systems and common office procedures.Working Rights in Australia without employer sponsorship are required.We are a 2024 Circle Back Initiative Employer & commit to respond to every applicant.Total Rewards/Benefits: There are many reasons why choosing to join Bechtel is one of the best career decisions you will ever make.In addition to working with talented, dedicated people and having the opportunity to play an integral role in stimulating and challenging local and international projects, Bechtel is committed to offering you the benefits and resources to live a healthy life.With a market aligned salary package and annual discretionary performance bonus scheme in place, employee wellbeing is also at the centre of our business - promoted through our strong health and safety focus and private health cover including access to a leading employee assistance program.Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences.This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.#LI-DF1 Shaping tomorrow together
