Job Description
Agency: Department of the Chief Minister and Cabinet
Work Unit: Government House
Job Title: Program Officer
Designation: Administrative Officer 5
Job Type: Full time
Duration: Ongoing
Salary: $88,297 - $92,687
Location: Darwin
Position Number: 4936 RTF 304866
Closing: 29/09/2024
Contact Officer: Carolyn Zombolas on 08 8999 5563 or ******
Primary Objective: Coordinate hosted and attended events for the Administrator of the Northern Territory, ensuring the organisation of all activities at Government House or external venues are of the highest standards.
Context Statement: Government House staff are accountable to the Official Secretary to support the Administrator of the Northern Territory in performing their statutory, ceremonial, and community duties. Reporting to the Manager, Program and Communications, this position is accountable for the delivery of community events, assisting with optimising the Administrator's ability to engage with the community through internal and external events, travel programs, and digital mediums.
Key Duties and Responsibilities:
Organise all aspects of community and ceremonial events, including hospitality, hosted or attended by the Administrator, including performing Master of Ceremony duties and event management.
Process requests for events, prepare guest lists, formal invitations, venue layout, seating plans, menus, programs, and all other administrative and hospitality tasks as directed. Prepare movement requisitions for travel, coordinate bookings, and detailed travel itineraries.
Liaise with stakeholders regarding event delivery and communicate with the Manager Program and Communications and Manager Household Operations to determine specific requirements for events.
Provide accurate and comprehensive event briefs and other promotional material as required. Maintain accurate records associated with hospitality and provide the Manager Household Operations and Manager Program and Communications with associated costs for each event and/or travel programs.
Provide the Manager Program and Communications with draft text, including photographs, for use on social media to promote events attended or hosted by the Administrator.
Support and accompany the Administrator and spouse at hosted and attended events, including travel.
Selection Criteria:
Essential:
Proven experience in event management with high-level organisational skills and a demonstrated ability to work on multiple projects to achieve results and meet deadlines within tight time constraints while maintaining attention to detail.
Demonstrated experience with Microsoft Office, Adobe, and other creative applications to produce a high standard of documentation.
Interpersonal and written communication skills of a high order with the ability to communicate effectively and courteously with tact and with diverse audiences, including high-level dignitaries, and the ability to communicate in a range of written formats for various audiences, including social media channels.
Ability to respond in a positive, dynamic and flexible manner to change, including strong problem-solving skills.
Demonstrated ability to work within a team environment and interact with people from diverse cultures.
High standard of personal grooming and presentation, with personal qualities of reliability, integrity, and confidentiality.
Ability to frequently work outside normal business hours, travel, and undertake the physical components of the role.
Desirable:
Knowledge and appreciation of protocols and the role of the Administrator of the Northern Territory.
Ability and willingness to use technology and social media digital communications.
Current NT Drivers Licence.
Further Information:
The selected applicant must hold a current NT Working with Children Notice (Ochre Card) or have the ability to obtain it prior to commencement, and must be able to work outside of regular business hours to provide support to the Administrator. The recommended applicant must have no significant criminal history record, confirmed by a criminal history check.
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