Procurement Officer
The Procurement Compliance Officer is responsible for ensuring smooth day-to-day procurement operations while maintaining compliance with relevant policies and regulations.
KEY OPERATIONAL RESPONSIBILITIES Procurement Compliance Ensure compliance with Council policies, procedures, and all relevant legislation. Ensure all procurement transactions adhere to internal policies, legal requirements, and supplier agreements. Ensure that all procurement documentation is maintained accurately and is easily accessible for audit purposes. Liaise with all departments within Council re the procurement of goods and services. Negotiate and interview supplier representatives. Processing of internal requisitions for orders when requested. Review and update procurement processes. To advise the Procurement Specialist of any issues in terms of probity and transparency. Set up of Tenders in contracts system and publish advertisements. Assist Procurement Specialist by attending Procurement Panel meetings when requested. Supplier and Database Management Set up and maintain supplier profiles in procurement systems, ensuring all required documentation is obtained. Keep purchase order and supplier databases up to date with accurate records of transactions and vendor information. Onboarding of new suppliers. Set up the Contracts in Procurement System. Training
Training staff in the requisition and invoice approval process, promoting the efficient and effective use of purchasing software within Council.
Systems Development and Improvements
Provide input in the development and implementation of procedures to improve the purchasing process.
Asset Disposal
Assist the Procurement Specialist to arrange meetings when required with nominated Auctioneers for the disposal of Council assets.
Notify the Finance Department of disposal and value obtained. Essential: High level of attention to detail in completing invoice matching and data entry tasks. Working knowledge of Purchasing and Accounts Payable systems. Demonstrated well developed written and oral communication skills focused on providing quality services to customer/clients. Demonstrated computer skills, specifically the suite of Microsoft Office, including Teams. Understanding of Workplace Health and Safety requirements and the ability to apply them in the workplace. Class 1A Driver's Licence. How to Apply: Please apply for the role by clicking "Apply" or reach out Caitlin on [email protected] |******** for more info.