Probate Registry Administration Officer (350362)Department of Justice
Supreme Court
Southern Region
Applications must be submitted by Thursday 12 September, 2024 11:55 PM AEST.
Award/Classification:Tasmanian State Service Award - General Stream Band 3
$72,605.00 to $78,481.00 per annum
Employment type:Permanent, full-time
Region:South
Location:Hobart
The objective of this position is to contribute to the timely disposal of probate matters coming before the Court by providing administrative and clerical support associated with the day-to-day operations of the Probate Registry.
Hours per fortnight73.50 hours per fortnight - flexible options available.
DutiesProvide assistance to the Probate Registry Supervisor in undertaking administrative and clerical functions associated with the day-to-day operations of the Probate Registry.Ensure the accurate and timely maintenance and entry of information into the probate database.Check that documentation submitted complies with legislative requirements. With a focus on accuracy, prepare grants, issue invoices and receipts, undertake searches and attend to general correspondence and enquiries.Provide procedural advice to Probate Registry stakeholders, including Court legal officers, the Registrar, trustee companies, legal practitioners and their staff, applicants in person, genealogists, government agencies, members of the public and Court staff.Undertake other duties as may be required from time to time, including:Act as an Associate to a Judge or Associate to the Associate Judge.Provide assistance to the Criminal and Civil Registries.Contribute to the achievement of team objectives by working in a small multi-skilled team.The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level.Pre-employment ChecksThe Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. The following checks are to be conducted:
Arson and fire settingViolent crimes and crimes against the personSex-related offencesDrug and alcohol related offencesCrimes involving dishonestyCrimes involving deceptionMaking false declarationsMalicious damage and destruction to propertySerious traffic offencesCrimes against public order or relating to the Administration of Law and JusticeCrimes against Executive or the Legislative PowerCrimes involving ConspiracyDisciplinary action in previous employment.Minimum RequirementsAppointed Justice of the Peace or willingness to qualify for appointment.Application ProcessTo apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.
Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4911.
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