Position Description People & Culture OfficerJuly 2024POSITION TITLE: PEOPLE AND CULTURE OFFICERAward/Agreement: Health & Allied Services, Managers & Administrative Workers (Victorian Stand-Alone Community Health Services) (Multi Employer) Enterprise Agreement 2022 – 2026Classification: Management and Administrative Officer Grade 3Site: Hopetoun Street site, however, this position may work from any Bendigo based BCHS site as required or flexibly as negotiated.Hours per fortnight: 45.6 hours per fortnight (0.6 FTE)Tenure: OngoingResponsible to: Senior Leader People and CultureWe want (Vision)Better health and wellbeing across generations.We exist (Mission)To work hand in hand with our community to achieve healthier lives.We strive for (Values)Integrity: We are authentic and accountable, and we honour our obligations.Respect: We build respectful relationships through trust, empathy and collaboration.Inclusive: We recognise and promote accessible, safe and holistic supports and services as a basic human right.Innovation: Through continuous learning, we ensure an agile, responsive and sustainable service.Togetherness: We create a sense of connectedness, pride and support through enjoying our work and being passionate about making a difference.The Role of the TeamThe People and Culture team provides a range of human resource (HR) services to the Bendigo Community Health Services (BCHS) stakeholders. The primary responsibility of the team is to provide an organisation-wide approach in a contemporary, responsive, and professional manner whilst assisting individuals and leaders with the appropriate advice and support.Position RoleThe People and Culture (P&C) Officer reports directly to and works closely with the Senior Leader People and Culture within a small team to deliver HR management and payroll system services to the approximately 280 staff at BCHS. The P&C Officer provides support to the Senior Leader P&C to deliver both strategic and operational expertise to the CEO, Executive Leaders/Operations Managers, Senior Leaders, and employees on HR related matters.Position ResponsibilitiesDeliver People and Culture functions of BCHS to meet legislative requirements, audit requirements and support employee health and wellbeing.Coordinate the recruitment, onboarding, offboarding, training functions and related systems including creation and maintenance of employee files, filing, and archiving.Provide administration support to hiring managers and ensure the correct recruitment process/procedures are followed.Participate in recruitment including interview panels, reference checks as required.Preparation and maintenance of employment contracts and position descriptions.Ensure all necessary qualification/registration, pre-employment probity checks, reference checks, are carried out and recorded in accordance with regulations as required.Manage the administration component of terminations, role changes, transfers, and changes to conditions of employment.Answer HR related enquiries and ensure they are dealt with correctly in a positive, friendly, and professional manner or escalating issues to the Senior Leader P&C as required.Coordinate and monitor the completion of probationary reviews for new employees and the annual performance appraisal reviews for existing employees.Assist with the development, implementation and maintenance of People and Culture policies and procedures.Key Selection CriteriaEssential:Qualification in Human Resources or equivalent experience.Skills in managing time, setting priorities, planning and organising own work to achieve specific and set objectives efficiently despite conflicting pressures.Experience in interpreting awards/employment agreements in the health or community services industry.Ability to work pragmatically and with a high level of independence within a complex environment.Excellent oral and written communication skills along with the proven ability to positively influence situations.Strong attention to detail.Intermediate to advanced knowledge of Microsoft Office.Desirable:Experience with payroll support and the HR3 Pay Ready system.Child Safety:BCHS values children from all backgrounds and is committed to making our community a safe, nurturing and welcoming place for children to grow and develop.Other Essential RequirementsComplete all required probity checks before employment is confirmed.Provide vaccination status information that meets the requirements for healthcare workers.Receive and comply with BCHS' policies and procedures including the Code of Conduct.
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