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Contract type: TEMPORARY
Specialism: Secretarial & Business Support
Focus: Secretarial
Industry: Admin and Secretarial
Salary: Flexible work arrangements
Workplace Type: Hybrid
Experience Level: Associate
Contract type: TEMPORARY
Specialism: Secretarial & Business Support
Focus: Secretarial
Industry: Admin and Secretarial
Salary: Flexible work arrangements
Workplace Type: Hybrid
Experience Level: Associate
Location: Canberra
TEMPORARY Consultant: Jericho Martinez
Job reference: 1973600/001
Date posted: 17 May 2024
canberra secretarial-business-support/secretarial 2024-05-17 2024-06-16 admin-and-secretarial Canberra Australian Capital Territory Canberra, ACT AU 2600 Federal Government https://www.robertwalters.com/ true
Estimated Start Date: July 2024
Contract Duration: 12 Months
Working Arrangements: Flexible work arrangements will be assessed on a case-by-case basis.
Security Clearance: NV1
Requirement
The Federal Department has a requirement for a Portfolio Management Office (PMO) administrator to work within the Security PMO of the Security Portfolio Section (SCP). The PMO administrator will work to support projects across the portfolio, offering administrative and secretarial support for the PMO functions. This position will report to the Security PMO Assistant Director.
Duties:
• Scheduling meetings within the PMO and taking minutes during meetings and governance forums;
• Providing governance support to the PMO secretariat, to develop and manage governance papers and agendas;
• Keeping records and handling the documentation that projects produce, and entering the data needed to generate PMO reports;
• Communicating across the office, projects, and project stakeholders with information requests, schedule updates, and reports;
• Provide support to the senior staff in the office while managing competing priorities in line with the goals and objectives of the team;
• Contribute to the preparation of a range of project-related documents for key stakeholders as required, including status updates, reports, budgets, and discussion papers to manage the flow of information;
• Coordinating the flow of information between the PMO and its stakeholders and ensure that the PMO responsible mailboxes are maintained and co-ordinated in a timely manner.
Skills and Experience:
• 2 years of previous project or PMO experience;
• An understanding of project management principles including planning, monitoring, evaluation, and assurance;
• Demonstrated competency in written and verbal communication skills and stakeholder engagement;
• Demonstrated capacity to learn and acquire new digital skills and get the best out of existing software;
• A positive solution and service delivery focused attitude, with attention to detail and ability to meet tight and multiple deadlines; and
• Ability to work independently and within a small team by using initiative, demonstrating resourcefulness, and managing competing priorities.
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Jericho Martinez on 61 3 8628 2103 for a confidential discussion.
Come join our global team of creative thinkers, problem solvers and game changers. We offer accelerated career progression, a dynamic culture and expert training.
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