About the Aged Care Quality and Safety CommissionThe Aged Care Quality and Safety Commission (the Commission) was formed on 1 January 2019. The role of the Commission is to protect and enhance the safety, health, wellbeing and quality of life of people receiving aged care.The Commission is the national end-to-end regulator of aged care services and the primary point of contact for consumers and providers in relation to quality and safety. Our vision is to support a world-class aged care system driven by empowered consumers who enjoy the best possible quality of life.We aim to build confidence and trust in aged care, empower consumers, promote best practice service provision, promote quality standards and hold providers to account for their performance against the expected standards of care. We seek to promote an aged care system that develops safer systems of care, inculcates a culture of safety and quality, and learns from mistakes, while providing the oversight that can assure the community that aged care services are operating as they should, including working on continuous improvement.About the TeamThe purpose of the EPMO is to ensure that positive intentions are guided by disciplined program, project and change governance, resulting in the realisation of benefits in line with the Commission's Strategic objectives.The EPMO is comprised of three function and service areas:Governance and Tools,Implementation,QA, Audit and Analysis.ObjectivesThe EPMO Objectives include:Prioritisation, optimal resource allocation and impact for effortDisciplined enterprise-wide program, project and change governance and managementManagement and mitigation of program, project and change risksStandardised enterprise-wide reporting to ensure consistent monitoring and management of all strategically important program, projects and changeVisibility of change activitiesImproved capability in program, project and change management, embedding learning and continuous improvementAlignment of program, project and change efforts with benefits realisationAbout the RoleThe portfolio coordinator ensures the smooth operation and ongoing activities of the Enterprise Portfolio Management Office (EPMO).This role will be the first point of contact for all operations and support governance under the guidance of the Assistant Director, EPMO. Additionally, you will support people management, organisational socialisation and recruitment.Act as a secretariat for the Project and Change Management Committee, team meetings and other governance forums. Providing support to the Director, EPMO in overseeing travel and accommodation, TechOne financials, and other vendor or external stakeholders. This includes liaising with the administrative teams to ensure all logistical arrangements are set to day-to-day check-ins with team members to ensure they are meeting their deliverables and milestones.Manage the administrative tasks such as meeting arrangements, writing minutes, create and manage SharePoint filing structure, maintain records management, communication and change support, maintenance of the EPMO SharePoint site, and management of shared inboxes.Position DutiesReporting to the Director, EPMO, this role provides portfolio, program and project administration support, including preparation and distribution for procurement documentation and coordination of executive briefs, budget estimate briefs etc.Manage decisions and actions, resource planning, including contract renewals and procurement.Identify and implement process improvements, lead small projects within the portfolio.Manage portfolio budget, risks, issues and dependencies and provide support for project team members within EPMO.Prepare papers for governance and other working groups including steering committees, project boards, project reporting for executive groups, and contribute to the EPMO, maintaining stakeholder and vendor relationships to ensure with PPM Tool software are met.Assist business areas with the project governance framework and processes.Contribute to critical knowledge management activities including project management training and dissemination workshops.Prepare meeting agendas and other ad-hoc meetings, maintain action item and decision logs, monitor and maintain the project governance and leadership team mailbox and calendar.Position Eligibility Requirements (Selection Criteria)To be successful in this role you will need to demonstrate the following:Experience in a similar portfolio support role (preferably worked in an EPMO environment);Coordinating meetings, committees and working groups including production of agendas, minutes and managing records.Strong written communication skills. Excellent level of written English, strong presentation and analytical skills.Development and maintenance of stakeholder relationships.Experience as a team player able to work with minimum supervision in a fast-paced environment and willing to help.Administration of SharePoint/MS Teams.Experience with Microsoft Office products to an advanced level in particular MS Word, Excel, PowerPoint, SharePoint and other Microsoft packages.Ability to identify opportunities for continuous improvement to achieve quality outcomes.Business management or experience within an EPMO/PMO environment.Highly motivated, detail oriented, and organised.Experience planning and delivering activities on time and within budget.Experience working within the public sector and/or a regulatory environment.Position NotesSalary offered will be between $83,048 - $89,813 per annum depending on skills and experience. In addition, 15.4% superannuation will be paid.Only candidates who hold Australian citizenship can apply. Appointment is conditional on successfully completing a national police check.Non-ongoing opportunity will be offered for an irregular/intermittent term. Opportunities will be offered for varying periods up to 12 months with the option to extend to a total of 24 months.Merit Pool established through this selection process may be used to fill this or future ongoing or non-ongoing vacancies.In your application, please provide a statement of claims against the position eligibility requirements (selection criteria) in no more than 600-words, including what strengths you would bring to the role, and a copy of your CV.Please complete the application and submit by 11.30pm (AEST) Sunday 29 September 2024.Please contact our recruitment team on (02) 9633 3262 or ****** for assistance with accessing our website or with lodging your application.Specific questions about the roles can be directed to Sheree Brittain by emailing ****** with Position title in the subject line.
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