Personal Assistant to the Head of Branded & Associate NetworksThis role is required to provide confidential administrative support at an executive level, including the preparation of correspondence and reports, policies and procedures, support for preparation of presentations to various stakeholder groups and making detailed arrangements for meetings and associated travel.
The position requires strong initiative, sound judgement and the ability to work independently and confidentially, to meet the needs of our Head of Branded & Associate Networks.
Key Responsibilities in this role In order to be successful in this role you will be able to:
Provide high level secretarial and administrative support to the Executive including word processing, presentations and filingCarry out special projects as directed by the Head of Branded & Associate Networks.Answer and screen calls, on behalf of the Head of Branded & Associate Networks and action when necessary, Arrange travel and accommodation for senior management as required.Reconcile expense account and prepare expense statements for claims.Organise and Co-ordinate Company functions on behalf of the Executive and senior managers.Preparing Boardroom for functions including luncheons and organizing catering facilities when requiredPrepare agendas for Executive Committee meetings as requiredPrepare and distribute Minutes of Meetings to parties involvedEffectively Meet and greet of clientsThe ideal candidate must have: A qualification in finance, commerce or business (advantageous but not essential)Experience in travel retail or travel in general is a must haveHigh standard of successful performance in similar positionPrevious experience in working in a similar role High level written communication skills including spelling, grammar and the ability to structure communication to recipient audience(s)High level relationship building skillsExemplary interpersonal skills including negotiation, influencing, conflict resolution andAbility to prioritize and sequence activitiesHigh level problem solving, investigation and analytical skillsMicrosoft Office suite of products particularly Word, Outlook, PowerPoint, ExcelHelloworld Travel Employee Benefits: Our head office in Melbourne boasts a fully equipped gym and all our sites across Australia have staff kitchens with coffee machines, a selection of cereals, biscuits, lunch items etc.
The opportunity to work for an industry leaderA vibrant and energetic work environmentAccess to exclusive travel discountsCareer progression and development opportunitiesHow To Apply Helloworld Travel Limited is an equal opportunity employer that encourages diversity in its staff.
Applications will only be considered for people who have the right to work in Australia without restrictions or sponsorship.
As part of your application please include a cover letter and CV to help us to get to know you.
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?How many years' experience do you have as a personal assistant?Do you have customer service experience?What's your expected annual base salary?
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