Personal Assistant / Project Coordinator
Full-time
We are award-winning international quantity surveyors, cost management, sustainability, asset and building consultants, PPP advisors and facilities managers.
Our expertise covers the building, construction and infrastructure sectors, as well as the management of facilities and the provision of complex advisory services.
At WT, our Clients' vision is our goal.
We understand that there is no such thing as a standard project and we tailor solutions to meet each client's needs and objectives.
WT Partnership, a leading international consultancy in the construction and infrastructure industry, has an exciting opportunity for you to be a vital part of our head office staff in Melbourne.
Are you a detail-oriented multitasker?
Do you make sure things run smoothly?
We're looking for someone who fits that description to provide administrative support to National Directors and the associated team.
The core duties will involve:
Project Proposals:
Managing and producing quality end-to-end documents for expressions of interest, submissions, proposals, and tenders.
Undertaking research on potential clients.
Assisting with organising events and chasing leads.
Assisting with marketing collateral, business cases, project sheets, capability statements.
Project Administration:
Updating and ensuring client data integrity in the Document Management System and ensuring new projects are set up properly.
Understanding and applying the WT brand, including formatting, use of styles, fields, and formulas.
Understanding and generating various WT reports, i.e., financial verification reports, tax depreciation, proposals, etc., in a timely and efficient manner.
Ensuring document accuracy and quality.
Generating fees and monthly invoicing, including communicating with clients.
Personal Assistance:
Managing and coordinating Directors' calendars and email inboxes.
Backfilling for office administration/reception when required.
Minimum Requirements:
Intermediate to advanced MS Excel, Word, and Outlook skills.
Strong client and stakeholder relationship skills.
Understanding of Quantity Surveying Services provided.
Previous experience in a professional services firm.
Understanding of the construction industry.
Other specialised software and design packages.
At WT, in addition to your competitive salary, we offer many perks including:
WT's balanced way of working.
When you're working from the office, you'll be in an award-winning office fit-out which supports flexible and activity-based working in a prime location with amazing views.
If you're keen to advance and broaden your career within the construction and advisory industry, this could be a great opportunity for you.
Apply now to join an international cost consultancy at the forefront of Australia's major construction and infrastructure projects.
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