ABOUT US
Welcome to The Perth Mint, where golden career opportunities await.
The Perth Mint is an iconic Western Australian organisation operating on a truly global scale. Situated in East Perth for 123 years, The Perth Mint is a premier tourist destination, an award-winning exporter, and a key supplier of precious metals to markets throughout the world.
At The Perth Mint, you'll be supported in a diverse team where differences are celebrated and your well-being matters — striking the right work-life balance with compassionate team benefits. And if your career goals change, you'll be empowered to change roles with training and internal mobility.
ABOUT YOU
We are looking for a Personal Assistant to provide a wide range of executive level administration support in a professional, timely, responsible, and confidential manner to the Chief Operating Officer and General Manager Minted Products.
This person is required to be flexible and have a high degree of planning to ensure that the Chief Operating Officer and General Manager Minted Products schedules are precisely managed, and any required documentation or presentations are available in a timely manner. The person will have a thorough knowledge of the Chief Operating Officer and General Manager Minted Products accountabilities and preferences and be able to perform confidential assignments with tact and integrity.
This position requires leadership qualities and the ability to be adaptable and flexible in role requirements.
Your role as a Personal Assistant:
Manage the Chief Operating Officer and General Manager Minted Products diaries and schedules to ensure effective and efficient use of time.
Ensure travel schedules and expense arrangements are managed accurately.
Plan, organise and accurately prepare drafts of all necessary reports, correspondence, submissions, and presentations as well as collating, summarising, and analysing data as required by the Chief Operating Officer and General Manager Minted Products.
Coordinate and ensure the submission of Board and Executive submissions are completed in a timely fashion and in line with Perth Mint's standards.
Arrange, coordinate, and participate in leadership team meetings.
Preparation and distribution of minutes, agendas, registers, and all relevant correspondence.
Assist and arrange overseas agent's conferences in Perth.
Assist with booking schedules for ANA, WMF (Berlin) and other overseas Coin Fairs.
Answer questions and provide routine information on behalf of the Chief Operating Officer and General Manager Minted Products.
Organise and maintain the Chief Operating Officer and General Manager Minted Products correspondence and records, determine appropriate distribution and follow up on pending matters when required.
Coordinate financial approvals for projects (CAPEX) on behalf of the Chief Operating Officer and General Manager Minted Products which includes quality assurance of expenditure approvals and other authorisation documentation.
Raise purchase orders and process invoices through D365 as requested.
Lead the identification and implementation of administration processes with regards to GC Five Year Strategic plan.
Maintain templates and forms ensuring they are to standard and available through the appropriate channels.
Manage and maintain professional relationships and networks.
Adhere to all legislative and organisational compliance requirements.
Undertake other duties or projects from time to time that align to the role.
Promote a safe and healthy work environment in alignment with the Perth Mint Vision, Mission and values.
EXPERIENCE
Business Management Qualification.
Demonstrated experience in a similar position.
Executive and Board level submissions.
Advanced Microsoft Office skills.
Our benefits:
Flexible work including purchased leave, leave at half pay and access to pro-rata long service leave.
Paid and unpaid parental leave.
Training and development.
Competitive salaries and employee discounts.
Charity and volunteer initiatives.
Income protection after an accident or illness.
Health and wellness programs, including an Employee Assistance Program.
Salary sacrifice – superannuation contributions.
So go on, make your mark. If you are excited by this role and want to join the team at the iconic Perth Mint, apply today. Part-time and flexible arrangements will be considered on an individual basis.
Applications close on 30 April 2023. The Perth Mint reserves the right to close applications prior to this date.
Candidates must have the right to work in Australia and pass our national security check.
Our Commitment to Inclusion:
Inclusion is at the core of what we do. We are committed to equality and celebrate the diversity of race, gender, age, sexual orientation, religion, ethnicity, and all characteristics that make us unique as individuals.
We encourage applications from a range of candidates, including Aboriginal and Torres Strait Islander people, people with disability, people of all gender identities, youth, seniors, the LGBTQI+ community and people from culturally and linguistically diverse backgrounds.
Applicants with a disability who require adjustments in the recruitment process, are welcome to contact ******.
To learn more about our diversity and inclusion initiatives please visit our website.
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