**Job Title:** Personal Assistant
**Company:** Iluka Resources
**Location:** Sydney, New South Wales, AU
**Job Type:** Part-time
**Seniority:** Associate Level
**Experience Required:** 2 years
**Company Overview:**
Iluka Resources is a leading global supplier of mineral sands and a producer of rare earth materials. With a commitment to sustainability and innovation, Iluka seeks individuals who share our vision of creating long-term value and fostering strong community relationships. We pride ourselves on building a collaborative and family-like working environment where every team member contributes to our success.
**Job Summary:**
We are seeking an energetic and independent Personal Assistant to provide comprehensive support to our executive team in Sydney. The ideal candidate will have excellent analytical and presentation skills, a proactive approach to their work, and the ability to build strong relationships within our team. This part-time position offers an exciting opportunity to grow within a dynamic workplace while enjoying a family-oriented culture.
**Key Responsibilities:**
- **Administrative Support:**
- Manage day-to-day administrative functions including calendar management, scheduling meetings, and organizing travel arrangements.
- Draft, review, and proofread various correspondence, reports, and presentations to ensure clarity and professionalism.
- Maintain organized physical and electronic files and ensure information is easily accessible.
- **Communication:**
- Serve as the primary point of contact between executives and internal/external stakeholders, maintaining professionalism in all interactions.
- Prepare and deliver presentations and reports to showcase key findings and project updates to executives and teams.
- **Project Coordination:**
- Assist in project management tasks, including tracking project timelines, deadlines, and deliverables.
- Participate in meetings, take notes, and follow up on action items to ensure progress is made.
- **Data Analysis:**
- Conduct analysis on various administrative and project data, providing insights and recommendations for improvements.
- Create reports that summarize findings, trends, and opportunities as required.
- **Event Planning:**
- Organize company events, gatherings, and meetings including logistics, catering arrangements, and on-site support.
- Collaborate with team members to foster connections and build a positive work environment.
**Requirements:**
- **Education:**
- A degree in Business Administration or a related field is preferred.
- **Experience:**
- Minimum of 2 years of experience in a personal assistant or administrative role, preferably in a corporate setting.
- **Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software.
- Strong analytical skills with the ability to interpret data and present findings effectively.
- Excellent verbal and written communication skills, with the ability to present information clearly and confidently.
- **Personality Traits:**
- Energetic and enthusiastic, with a positive attitude and strong work ethic.
- Independent and self-motivated, with the ability to manage time effectively and prioritize tasks.
- **Soft Skills:**
- Exceptional organizational skills with attention to detail.
- Outstanding interpersonal skills, capable of fostering strong relationships within the team.
**Benefits:**
- Paid overtime to ensure a fair work-life balance.
- Profit sharing to reward your contributions to the company's success.
- Vision insurance to support your health and well-being.
**Working Environment:**
At Iluka Resources, we prioritize building strong connections among our employees, treating each colleague like an extended family member. We believe in creating a supportive and collaborative workplace where everyone thrives.
**Application Deadline:**
Please submit your application by **October 7, 2024**.
**Equal Opportunity Statement:**
Iluka Resources is an equal opportunity employer and values diversity. We encourage applications from people of all backgrounds and experiences. All employment decisions are made without regard to any protected status, including but not limited to race, color, religion, sex, national origin, age, disability, or sexual orientation.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
