Full time position is available for a Personal Assistant in Cairns, QLD 4870.
SKILLS The role requires you to hold at least a relevant diploma + 2 years of full-time relevant employment experience.
If no relevant qualification, at least 3 years of full-time relevant employment experience is required.
RESPONSIBILITIES The Personal Assistant is responsible for a range of administrative support tasks in support of Directors, Managers and professionals including researching and preparing various documents, processing incoming information and correspondence, and maintaining records/files.
Additionally, the Personal Assistant will assist with meetings, phone calls, emails and project tasks.
TASKS Liaising with team members to support operational efficiency.
Conducting research and drafting reports, briefing materials, memos, correspondence, and other routine documents.
Maintaining confidential files and documents.
Attending meetings and taking on secretarial duties as needed.
Managing appointment schedules and making travel arrangements.
Processing incoming and outgoing mail, filing correspondence and maintaining record systems.
Taking and transcribing dictation of letters and other documents.
Maintaining work areas in a manner that allows quality work to be carried out.
Maintaining clean, neat and tidy, professional presentation and attire at all times.
Providing polite, positive, clear reception of all visitors.
Answering phone calls using clear English vocabulary and delivery.
Company policy is 3 rings.
Screening all incoming telephone calls with a polite, tolerant, patient demeanour, using firmness when required.
Raising Action Reports, recommending corrective action and offering suggestions for improvement.
ADDITIONAL ATTRIBUTES Thorough knowledge of work activities performed within the workplace.
Sound knowledge of procedural/operational methods of the workplace (or ability to rapidly acquire).
Well-developed interpersonal and communication skills.
Strong professional discretion and confidentiality ethics.
Well-developed organisational skills.
Ability to organise and prioritise tasks.
Demonstrated proficiency in computer skills with a broad knowledge of word processing programs (especially MS Office).
Ability to work with people from different cultural and socio-economic backgrounds.
SALARY The salary offered will be $70,000 to $80,000 per annum based on experience.
TO APPLY Applications in Word format should be forwarded to us by clicking the 'Apply' button below.
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