**Job Title: Personal Assistant**
**Company: Mohawk Industries**
**Location: Perth, Western Australia, AU**
**Job Type: Part-time**
**Seniority: Associate Level**
**Years of Experience: 3**
**Application Deadline: October 16, 2024**
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**Job Description:**
Mohawk Industries is seeking a dedicated and experienced Personal Assistant to join our dynamic team. As a trusted partner to our executives, the Personal Assistant will provide high-level administrative support, contributing to the efficiency and productivity of our organization. This is a part-time role located in Perth, Western Australia, offering a unique opportunity to work in a collaborative environment that fosters transparent communication at all levels.
**Key Responsibilities:**
1. **Executive Support:**
- Assist executives with daily scheduling of meetings, travel arrangements, and internal/external communications.
- Prepare agendas, take minutes, and follow up on action items from meetings.
2. **Administrative Tasks:**
- Manage and prioritize incoming correspondence, including emails and phone calls.
- Organize and maintain filing systems and electronic records, ensuring all documentation is accessible and up to date.
3. **Research & Reporting:**
- Conduct research and compile reports as needed for projects and executive decisions.
- Analyze data and provide insights to aid in the decision-making process.
4. **Project Coordination:**
- Assist in the planning and execution of projects, ensuring timelines and budgets are met.
- Coordinate logistics for company events and meetings, handling equipment, venue arrangements, and catering services.
5. **Communication:**
- Foster effective communication within the team and across departments; facilitate open dialogue for sharing ideas and feedback.
- Communicate on behalf of the executive to clients and stakeholders, ensuring professionalism and clarity.
6. **Problem Solving:**
- Utilize critical thinking and negotiation skills to address issues that arise, ensuring resolutions are timely and effective.
- Anticipate the needs of the executive and proactively offer solutions.
7. **Office Management:**
- Oversee office supplies and inventory, placing orders as necessary to maintain efficient operations.
- Maintain a productive working environment through organization and management of office activities.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Communications, or a related field preferred.
- **Experience:** Minimum of 3 years of experience in an administrative or personal assistant role, preferably in a corporate setting.
- **Personality Traits:**
- *Resilient*: Ability to thrive in a fast-paced environment and handle pressure with grace.
- *Passionate*: A strong commitment to the success of the team and the organization.
- **Soft Skills:**
- *Negotiation skills*: Ability to negotiate effectively with vendors and clients to ensure the best outcomes.
- *Critical thinking*: Proficiency in analyzing situations and developing effective solutions.
- **Technical Skills:**
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Familiarity with project management software and communication platforms like Slack or Zoom is a plus.
- **Additional Requirements:**
- Valid driver's license and reliable transportation to commute for meetings and events as needed.
**Benefits:**
- Company transportation provided for work-related travel.
- Comprehensive retirement plan with employer contribution.
- Flexible remote work options to help balance personal and professional commitments.
**Working Environment:**
At Mohawk Industries, we believe in fostering transparency and open dialogue for effective communication at all levels. We encourage a culture where every team member's voice is heard, and collaboration is paramount to our success.
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**Equal Opportunity Statement:**
Mohawk Industries is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.
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We are looking forward to reviewing your application!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
