PA, EA & Secretarial (Administration & Office Support)
Personal Assistant to A/Professor Ramesh Balasubramaniam OAM & Perth Oral Medicine and Dental Sleep Centre Full-Time Opportunity to Support Dynamic Directors and Drive Business Success Are you a proactive and highly organized professional seeking a challenging and rewarding career?
Join us as a Personal Assistant, supporting A/Professor Ramesh Balasubramaniam OAM and the leadership team at Perth Oral Medicine and Dental Sleep Centre.
This full-time role offers variety, growth, and the opportunity to make a significant impact by ensuring the seamless operation of our business.
Why Join Our Team? Professional Growth: Gain invaluable experience supporting visionary directors in a dynamic healthcare environment.Diverse Responsibilities: Enjoy a mix of personal assistance and business support tasks that ensure no two days are alike.Career Development: Expand your skill set and grow within a collaborative and supportive team.Flexibility and Mobility: Work across multiple locations, adding variety and engagement to your role.Key Responsibilities Personal Assistant Duties Manage communications: direct phone calls, handle correspondence, and record messages.Coordinate the director's calendar, schedule appointments, and manage travel arrangements.Prepare for meetings: create agendas, compile briefing materials, and draft reports.Conduct research, draft scientific manuscripts, and construct PowerPoint presentations.Manage the director's professional brand, including LinkedIn and Facebook accounts.Organize the UWA Doctor of Clinical Dentistry training program, including timetabling, coordinating lecturers, and managing assessments.Perform personal errands, such as picking up supplies and equipment.Business Support Duties Oversee staff schedules, recruitment, onboarding, and leave arrangements.Maintain and improve organizational documents, policies, and processes.Coordinate events, training sessions, and CPD activities such as "Hot Topics in Oral Medicine."Manage the practice website, newsletters, and marketing initiatives.Assist with database maintenance, practice software updates, and reporting key metrics.Liaise with team members to ensure compliance with monthly maintenance and policies.What We're Looking For Discretion & Professionalism: Handle sensitive information with confidentiality and tact.Organizational Excellence: Manage multiple priorities with exceptional attention to detail.Adaptability & Initiative: Thrive in a dynamic environment and solve problems proactively.Technical Proficiency: Advanced skills in Microsoft Office Suite, Zoom, and social media platforms.Driver's License & Vehicle: Essential for travel between locations as required, running errands, and possible airport drop-off/pick-up.While prior experience is an advantage, a positive attitude and willingness to learn are paramount.
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