Job Title: Personal Assistant and People Team Coordinator
Location: (including hybrid): Melbourne, Australia
Salary: $90,000 - $110,000 + superannuation
Opening date: Friday 30th August
Closing date for applications: Friday 13th September
Kaluza wants to power a world where net-zero is within everyone's reach, by building the platform that will accelerate a sustainable, affordable and resilient energy transition. It's a huge challenge, but often the toughest problems are the most rewarding to solve.
Since launching in 2019, Kaluza's technology has been empowering some of the biggest energy suppliers to better serve millions of customers.
From revolutionising billing to smart electric vehicle charging, our real-time cloud platforms transform supplier operations, reducing cost to serve and boosting engagement. And most importantly, they enable suppliers' customers to drive decarbonisation with smart, low carbon technologies.
Kaluza is currently in an exciting growth phase, undergoing the next phase of our international expansion in Melbourne to further reinforce our capabilities as a globally distributed energy platform.
Where in the world of Kaluza will I be working?
Kaluza is currently in an exciting growth phase in Australia, reinforcing our capabilities as a globally distributed energy platform. Our Kaluza HQ is in the UK, where we currently have over 450 people - you'll join the team in Melbourne where we have 30 people and growing!
You'll be joining the People Team, reporting into our People Lead and working closely with our General Manager.
What will I be doing?
Reporting into our People Lead, you'll play a pivotal role in supporting our General Manager as his Personal Assistant, but also support the wider People Team in Australia as we grow.
Your main responsibilities will be:
Leading on diary management for the General Manager - coordinating his diary, planning travel arrangements, expenses, liaising with current and prospective clients, people reporting and supporting our Exec members when they visit Melbourne.
You'll ensure a smooth running of our Melbourne office including health & safety, ordering office equipment and groceries, planning team socials and events, supporting office-related communications, diversity celebrations and initiatives, making sure our office is an engaging space to work in, and more.
Acting as a cultural ambassador for Kaluza - ensuring we effectively onboard and integrate the new Australian teams with the wider Kaluza folk based in Melbourne and across the globe. Playing your part in making Kaluza a place we are all proud to be a part of by finding ways to champion our values on the ground in Melbourne.
Onboarding new Kaluza folk, including right to work and reference checks, office and people systems access, and running our Company Induction.
Supporting our People Lead with some Talent Acquisition tasks, such as scheduling interviews for candidates using our ATS, Greenhouse.
Due to the nature of this role, you'll be expected to work at least 60%+ of the time from our office in Melbourne CBD.
Is this the job for me?
Ideally you'll have prior experience as a Personal Assistant and/or People Team Coordinator/Office Manager/Workplace Coordinator.
Ideally you'll have the following skills:
Super organised and proactive - you'll like things 'neat and tidy', love implementing processes, and can keep on top of different streams of work and diary planning at once.
Optimistic - you'll enjoy working with people and can help partner with them to find the best solutions.
Forward-thinking relationship builder - you can make people feel at ease, and bring your positive energy to the office both day-to-day and when helping to run office events.
A growth mindset with a 'hands on' approach, a willingness to learn new things and roll up your sleeves is a must.
A passion for continuous iteration - if you spot an area of improvement, you proactively go after it.
Kaluza Values
Here at Kaluza we have five core values that guide us as a business:
We're on a mission, We build together, We're inclusive, We get it done, We communicate with purpose.
Our values are not words on a wall — they are at the heart of our culture. They are how we make decisions and how we treat each other. They are concrete and clear, and reflect what we as people, and as a business, really care about.
Kaluza's vision is to power a world where net-zero is within everyone's reach. Would you be interested in joining us to help achieve this?
From us you'll get
We're just getting set up in Australia for the first time, so we'll build out our full benefits offering in the coming months. Currently, from day one, you will get:
Progressive leave policies - including leave dedicated to the moments that matter to you the most
Annual discretionary bonus
Dedicated personal learning and home office budgets
Flexible working — we trust you to work in a way that suits your lifestyle
26 days holiday
Kaluza Share Scheme
We'll then build out our benefits and progressive policies soon to ensure your Total Reward package is highly competitive, and that you're well looked after.
We want the best people
We're keen to meet people from all walks of life — our view is that the more inclusive we are, the better our work will be. We want to build teams which represent a variety of experiences, perspectives and skills, and we recognise talent on the basis of merit and potential.
We understand some people may not apply for jobs unless they tick every box. But if you're excited about joining us and think you have some of what we're looking for, even if you're not 100% sure, we'd still love to hear from you.
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