Performing Arts - Admin Assistant

Selection Criteria Excellent interpersonal and collaborative skills, and an ability to be able to effectively communicate with others.
Demonstrated experience working within a school environment would be advantageous.
Demonstrated understanding of PA and Lighting systems would be advantageous.
Proficient Computer Skills (Compass, Music Office, Trybooking) would be an asset.
Role No attendance is required during the term breaks.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:
Specific support tasks to achieve outcomes.
Typically, this will involve accountability for a single function, (e.g.
ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g.
enrolled nurses performing the role as described in schedule 3).
These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.
Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.

Responsibilities Responsibilities and duties include:
Administration
Timetable management (student list correlation between LMS used in faculty and Finance) Compass documentation OHS management Auditors feedback Bus bookings SMR documentation Inventory Management Liaise with Performing Arts teachers as to the requirements for a given day/week.

Event Assistance
Be familiar with the Performing Arts calendar and assist Performing Arts teachers with event logistics (Compass Events, venue bookings, Preparation of programs, collaboration with AV/Comms teams).
Communicating with parents, students, wider school community.
Manage ticketing for school production (TryBooking) and Winter Concert (Monash University).
Contact person for external events (Local Nursing Homes).
Assistance in rehearsal periods for major calendar events (House Music, school production, Winter Concert), e.g.
set up and pack down of spaces, distribution of materials, management of rehearsal reports.

Resource Management
Maintaining a performing arts inventory (musical instruments, costumes etc).
Manage instrument repairs and maintenance (liaising with repairers).
Manage purchasing of educational resources and maintaining stock levels (reeds, strings, etc).
Manage costume, props and set storage order and maintenance (year level plays and School Production).
Student loans/Hire (list keeping for Finance team).
Ordering new materials (music, plays, costumes, instruments,) and cataloguing.
Maintenance Requests.
Assisting in the maintaining of all Performing Arts areas, both aesthetically and functionally (costuming, scores, music equipment).

Archiving Performing Arts materials.

Assisting with collation of Performing arts materials such as posters, programs and booklets.

Publicity and Success
Assistance with budget preparation.

Other tasks as required.

Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

Child Safe Standards Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.

Other Information Skills and abilities:
Strong organisational skill-set with high attention to detail.
Excellent presentation and communication skills.
Excellent administrative skills and attention to detail.
Financial administration skills.
Ability to exhibit multi-tasking and work both independently and as a team member.
Be an energetic person who enjoys working as part of a small team and who enjoys dealing with children.
Participate and contribute to administrative initiatives with a focus on best practice, efficiency, and delivering creative, innovative solutions.
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.
Location Profile McKinnon Secondary College is a Year 7 to 12 co-educational school with a student population of over 2500.
The College was founded in 1954 in the south-eastern Melbourne suburb of McKinnon.

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