NovaCina is a Perth based pharmaceutical manufacturing facility suppling sterile and injectable medicines to Australia and countries around the world. Our vision is to be the foremost leader in the field of sterile injectable pharmaceuticals by offering highly specialized and differentiated products that meet the diverse needs of healthcare providers and patients worldwide.
Job Summary: This part time (M-F, 9:30am - 2pm) Payroll Officer is responsible for the accurate and timely processing of payroll activities for all employees within the organisation using ADP's Payforce solution along with Emplive Time Keeping software. This role requires meticulous attention to detail, strong organisational skills, and proficiency in payroll processing systems. The Payroll Officer will work closely with others in the HR department to ensure compliance with company policies, legal requirements, and industry standards.
Payroll Processing: End-to-end Process payroll processing for all employees accurately and on time, including salary payments, bonuses, commissions, terminations and other compensation components.Verify and reconcile timekeeping records, overtime, leave balances, and other payroll-related data.Calculate and process payroll deductions, including taxes, benefits, and garnishments, ensuring compliance with relevant regulations and company policies.Data Management: Maintain accurate employee records in the payroll system, including personal information, employment details, tax withholding allowances, and banking details.Update payroll records as needed for new hires, terminations, promotions, transfers, and changes in employment status.Assist in maintaining Emplive.Ensure data integrity and confidentiality of payroll information in compliance with privacy regulations and company policies.Compliance and Reporting: Remain up-to-date with changes in payroll regulations, tax laws, and compliance requirements, and ensure payroll processes remain compliant.Prepare end of pay General ledger journals and any other end of pay related reports.Prepare and submit payroll tax reports, filings, and other statutory requirements accurately and within deadlines.Ensure compliance with statutory reporting requirements such as Superannuation.Assist with audits and inquiries related to payroll, providing documentation and information as needed.Provide ad hoc reports with analytical insights as required.Customer Service and Support: Respond promptly and professionally to inquiries from employees regarding payroll issues, deductions, and pay statements.Provide support and guidance to employees on payroll-related matters, including tax withholding, direct deposit, and benefits enrolment.Process Improvement: Identify opportunities to streamline payroll processes, improve efficiency, and enhance accuracy through automation and system enhancements.Collaborate with cross-functional teams, including HR, Finance, and IT, to implement process improvements and system upgrades.Qualifications and Skills: Strong national accreditation in Payroll, Bookkeeping, or Accounting. Proven experience working in payroll administration or related role, preferably in a medium/large organisation.Strong understanding of payroll principles, regulations, and compliance requirements.Having an understanding of basic accounting practices.Proficiency in payroll software and systems, especially ADP, and MS Office applications, especially Excel.Excellent attention to detail and accuracy in data entry and calculations.Strong data analytical skills using pivot tables, formulas and other functionality to provide meaningful data to requestors.Ability to prioritize tasks, meet deadlines, and manage workload effectively in a fast-paced environment.Strong communication skills, both verbal and written, with the ability to interact professionally with employees at all levels.High level of integrity and discretion when handling sensitive and confidential information.