Payables Support Officer

Enquiries:
Position number: POS1526
Name: ANDREA JOHNSTONPosition: Team Leader PayablesPhone: 03 6323 3187
Town Hall, 18-28 St John Street Launceston
T 03 6323 3000
E ******
www.launceston.tas.gov.au
EmploymentInformationPackage
mailto:****** http://www.launceston.tas.gov.au/ Contents
Introduction 3
City of Launceston Organisational Directory 4
Organisational Values 5
Information for Applicants 6
Recruitment Steps 7
General Conditions of Employment 8
Position Description 9
Address all correspondence to:
Manager People and Culture
City of Launceston
PO Box 396
LAUNCESTON TAS 7250
Email address: ******
When emailing your application, attachments should be sent in either Word
(.doc/.docx), PDF (.pdf), TIFF (.tiff), JPEG (.jpg) or Excel (.xls/xlsx) formats.2

Introduction
2
Launceston is the regional hub of Northern Tasmania and enjoys
a rich natural and social history. Located at the head of the
picturesque Tamar Valley, the Launceston region is renowned for
magnificent natural features and friendly residents. Our city is
human scale. A series of green and wild spaces linked by
heritage streetscapes and thoughtful adaptions. A real blend of
old-world and new, tradition and innovation.
The City of Launceston municipal area covers an area of 1,405 squarekilometres with a population of around 71,000 residents.The City of Launceston is Tasmania's largest municipal council interms of population and revenue. Launceston boasts all the majorfacilities of a much larger city, many of which are owned andoperated by the City of Launceston.
The City of Launceston is served by 12 Councillors, including theMayor and Deputy Mayor.
Click here to view City of Launceston's strategic and annual reporting.
3
https://www.launceston.tas.gov.au/Council/Strategies-and-Reports City of Launcestonorganisational chart
The City of Launceston is recognised as
an Employer of Choice by the Tasmanian
Government.
An Employer of Choice
is a workplace that demonstrates
contemporary workplace practices and
provides outstanding support for its staff.
The Council employs around 570 employees
across a range of responsibilities.
Employment information package 4

Organisational values
At the heart of our organisation are our four organisational values.
Our employees are expected to adhere to, support and promote our values at
all times.
Our aim is to attract and retain people who share our values and want be a part of our positive
workplace culture. Before submitting your application please review our values and decide if they are a
good fit for you.
? We value clear and open
communication
? We support and encourage each other
? We recognise individual needs,
experience and strengths
OUR PEOPLEMATTER
? We take pride in our work and pursue
a standard of excellence
? We genuinely listen, and value
collaborative relationships
? We strive towards the best outcome
for our community
? We make responsible and sustainable
decisions
WE CARE ABOUTOURCOMMUNITY
? We actively seek opportunities to
continuously improve
? We respect and explore different ideas
and perspectives
? We embrace change that leads to
positive outcomes
? We value innovation and creativity
WE BRING AN OPENMIND
? We show care for people and look out
for one another
? We speak up and support others to be
healthy and safe
? We take personal responsibility for our
own health and wellbeing
WE GO HOME SAFEAND WELL
Employment information package 5

Information for applicants
When applying for this position, you must provide the following documentation:
1. Covering letter
2. Statement addressing the selection criteria (highlighted criteriaonly)
3. Resume
The online Application for Employment can be accessed here(you will be asked to attach your supporting documentation)
1. Your covering letter should introduce you and explain why you areapplying for the role.
2. All recruitment and selection decisions are based on merit. The mostsuitable person in terms of skills, knowledge, qualifications, relevantexperience, alignment with organisational values and work attitudesis selected for the position. Selection is based on the assessment ofeach application in relation to the selection criteria identified in theposition description. The position description is included later in this
The selection criteria consists of the qualifications, knowledge, skills,attitudes and abilities required to successfully perform the role. Youmust provide a statement that addresses each highlighted selectioncriterion for the role. Your statement should include examples thatdemonstrate how you meet each criterion.
Please see information here on how to address the SelectionCriteria.
3. Your resume should provide details of your qualifications, workhistory, special skills, training and competency details and referees,plus any other information that may support your application. Beclear and informative. Include the names, position titles, addressesand telephone numbers of at least two work referees.
If we can assist you with any reasonable adjustments in order to
submit your application for this role, please contact the People and
Culture Team via email at ******,
noting your preferred method of communication and contact
details and a member of the team will be in touch.
Employment information package 6
City of Launceston is an equal
opportunity employer. Our
workforce is diverse, inclusive,
flexible and family-friendly.
We value the different
backgrounds, skills and
contributions of all employees and
treat each other and our
community with respect.
We want opportunities at City of
Launceston to be accessible and
attainable to all candidates. If you
are interested in this role but have
concerns about your suitability,
please talk to us before submitting
your application.
Please read this information
carefully, as it will help you
with the preparation of your
employment application.
https://www.launceston.tas.gov.au/Council/Careers/Applying-for-a-job https://www.launceston.tas.gov.au/Council/Careers/Applying-for-a-job https://www.launceston.tas.gov.au/Council/Careers/Applying-for-a-job mailto:****** 1. Application received
2. Shortlisting
? Shortlisted applicants will be
contacted by telephone or email
to arrange an interview.
? Unsuccessful candidates will
be advised by email.
3. Interview
4. Pre-Employment Checks:
? Reference Check
? Police Check
? Medical Assessment
? Drug and Alcohol screening
All costs covered by City of Launceston
5. Suitability determination and
preferred candidate identified
6. Letter of Offer
Employee benefits? Our employees have access to discounted health insurance options through St
Luke's Health and BUPA.
? Employees have access to a free EAP service, which provides support and
counselling for personal and work related issues, coaching and advice for
leaders and counselling assistance for immediate family members.
? We are committed to providing a working environment that is sufficiently
flexible to meet the operational requirement and workload demands of the
City of Launceston while accommodating, where possible, the needs of our
employees.
? Discounted membership at Launceston Aquatic.
? Discounts at the Museum Gift shop.
? Additional leave: employees may request to purchase an additional two or
four week's additional leave per year to help manage family/carer
responsibilities or other special circumstances.
Employment information package 7
7

General conditionsof employment
Position title Payables Support Officer
Employment terms Permanent Part Time
Working pattern 19 hours per week (Working pattern open to some negotiation)
Total remuneration $34,868 - $36,963*
*Total remuneration includes superannuation, as detailed below
Base salary $30,254 - $32,072
BASED ON WORKING 19 HOURS PER WEEK
Superannuation Employer contribution of 15.25%
Employment information package 8
? Annual leave: employees are entitled to 4 weeks (pro-rata for part-time employees) annual leave per year,plus leave loading.
? Personal leave (for sick and carer's leave): employees are entitled to two weeks (pro-rata for part-timeemployees) personal leave per year, if they are unable to attend work due to personal illness/injury or toprovide care for a spouse/partner or immediate family member.
? Paid parental leave: employees are entitled to fourteen weeks paid (or twenty eight weeks at half-pay)parental/adoption leave for the primary carer; two weeks paid leave for the secondary carer.
? Long Service Leave: Long service leave applies after 7 years continuous service.
The City of Launceston Enterprise Agreement 2021 is available here
The City of Launceston Leisure and Aquatic Centre Enterprise Agreement 2018 is available here
Position Description
Position Description Form - Officer
AWARD CLASSIFICATION: Grade 2
EMPLOYEE: Vacant
TEAM: Finance
NETWORK: Organisational Services
REPORTS TO: Team Leader Payables
PREPARED BY: Andrea Johnston
DATE: May 2024
APPROVED BY:
POSITION: General Manager Organisational Services
SIGNATURE:
POSITION PURPOSE (Why does this position exist)
? Support the Payables Team by providing timely and accurate input of payroll and accounts payable datainto computer applications.
? To carry out other administrative duties as required.

City of Launceston is a values-based organisation, which means that we employ people who share and display our
values
? we value clear and open communication
? we support and encourage each other
? we recognise individual needs, experience andstrengths
? we take pride in our work and pursue a
standard of excellence
? we genuinely listen, and value collaborativerelationships
? we strive towards the best outcome for ourcommunity
? we make responsible and sustainable decisions
? we actively seek opportunities to continuously
improve
? we respect and explore different ideas andperspectives
? we embrace change that leads to positiveoutcomes
? we value innovation and creativity
? we show care for people and look out for one
another
? we speak up and support others to be healthyand safe
? we take personal responsibility for our ownhealth and wellbeing

Accountabilities Activities/Tasks include: Success looks like …
General
City of Launceston's
ValuesBehave in a way that supports the City of Launceston's
values
? We care about our community
? We bring an open mind
? We go home safe and well
Demonstrates, throughbehaviour, an alignment toand an understanding of ourvalues
Technology Use technology and information to maximise efficiency and
New and existing technologies
Collaborate Work collaboratively within your team and across networks
Support delivery of the Network's strategic and annual plan
actions
Work with horizontal teams as relevant to technical role
accountabilities
Actively participating in team
meetings/tool box meetings, by
offering ideas and suggestions
and providing feedback
Collaborative opportunities are
sought across Networks
Innovation Encourage and be proactive in developing a culture of
introducing new and improved work practices and projects
within your team and your network
Improved work practices and
projects
Technical
Accounts Payable
Processing
? Input data related to creditors invoices
? Create and maintain workflows within the systemfor unactioned invoices
Accuracy of data input
Accounts Payable processing is
completed in a timely manner
Payroll Processing
? To accurately cost the time paid to employees
? Accurately process leave requests
? Data entry of daily, weekly and fortnightlytimesheets
? Assist with pay day processing
Accuracy of data input
Payroll processing is completed
in a timely manner
Communication ? Communicate with accounts payable customers(internal, external) and suppliers, by telephoneand in person
? Respond to requests for payroll relatedinformation from internal and externalstakeholders
Effective communication to all
stakeholders
Queries are addressed in a timely
manner
Organisation approach is
consistent
Compliance review ? Review invoices for validity, FBT compliance,record and code as required
? Review customer statements if required
All relevant invoices identified
and referred on.

Accountabilities Activities/Tasks include: Success looks like …
? Check payroll claims for accuracy and compliancewith the relevant Enterprise Agreement
Payroll claims are consistent with
Work Safely with a Duty
of Care for fellow
employees and ensure
procedural compliance
Perform all work in a safe manner in accordance with the
City of Launceston's Occupational Health and Safety Policy
and Procedures
While at work, a worker must –
(a) take reasonable care for his or her own health andsafety; and
(b) take reasonable care that his or her acts or omissions donot adversely affect the health and safety of other persons;and
(c) comply, so far as the worker is reasonably able, with anyreasonable instruction that is given by the personconducting the business or undertaking to allow the personto comply with this Act; and
(d) cooperate with any reasonable policy or procedure of
the person conducting the business or undertaking relating
to health or safety at the workplace that has been notified
to workers.
(Section 28 Work Health & Safety Act 2012)
Note: Whilst the key functions and responsibilities for the role are set out above, the Council may
direct an employee to carry out such duties or tasks that are within the limits of the employee's skill, competence
and training.
WORKING WITH VULNERABLE PEOPLE CHECK
Working with Vulnerable People Check required? No
If yes, include in Selection Criteria table below
SELECTION CRITERIA
POSITION REQUIREMENTS/COMPETENCIES
Organisational
? Community Focussed: considers community/customers in decision making
? Communicate and Engage: demonstrates self-awareness & encourages open discussions & contributions from others
? Create and Innovate: displays initiative & considers different ideas and perspectives
? Safety Focussed: takes responsibility for own and team's health, well-being and self-care
Position Specific
? Demonstrated ability using computerised Accounts Payable and Payroll systems
? Experience and an understanding of both the Accounts Payable and Payroll functions, preferably in a large organisation
? Ability to work effectively as part of a team
? Excellent interpersonal skills with ability to develop positive relationships with internal and external customers
? Methodical and accurate approach with the ability to meet deadlines

? High level of attention to detail
? High level of discretion with ability to work confidentially with sensitive information
QUALIFICATIONS AND EXPERIENCE
? Accounts Payable and Payroll understanding and experience. Exposure to computerised payment systems, preferably in alarge organisation with high volumes of processing
? Some understanding of awards, agreements and contract documents
REPORTING STRUCTURE
Direct Reports Nil
KEY RELATIONSHIPS
(External and Internal Customers, Supplier, Colleagues, etc)
Internal Nature of Relationships
External Nature of Relationships
Suppliers Invoice and payment queries
DELEGATIONS & AUTHORISATIONS
Confidentiality
Staff are
a) Able to access; orb) May be exposed in the course of performing their duties to information that may be related to individuals,
organisations or the general dealings of the City of Launceston. Some of this information will be of a sensitivenature – either within or external to the organisation.
By accepting this position the employee undertakes:
a) To keep all information that they are exposed to confidential during and after their period of employment with Cityof Launceston. Information should never be disclosed outside of the organisation and only be disclosed to otheremployees if there is a need within the context of the task being performed.
b) To not access any information within the organisation's systems that is not directly relevant to their work.c) To abide by the requirements of the Confidentiality and Privacy clause of the relevant Enterprise Agreement.
OTHER RELEVANT INFORMATION
Expectations of a City of Launceston employee:
? Have strategies in place to enhance their own health and well-being, manage stress and maintain professionalism;
? Seeks feedback broadly and asks others for help with own development areas; and
? Translates feedback into an opportunity to develop.

Town Hall, 18-28 St John Street Launceston
T 03 6323 3000
E ******
www.launceston.tas.gov.au
Town Hall, 18-28 St John Street Launceston
T 03 6323 3000
E ******
www.launceston.tas.gov.au
mailto:****** http://www.launceston.tas.gov.au/ mailto:****** http://www.launceston.tas.gov.au/


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