Parish Secretary, Mary Help of Christians ParishAltonaThere is an opportunity for an experienced Parish Secretary to undertake office administrative functions at Mary Help of Christians Parish in a part-time role reporting to the Parish Priest. The role of the Parish Secretary will be to build solid relationships and work collaboratively to provide support to the Parish Team, Volunteers, and Parish Schools.The successful applicant must be well motivated to work for the Church and ideally possess a strong commitment to its practices and values. He/she must be able to recognise and respect the pastoral aspect of the Parish and this position, and an understanding of liturgy/sacraments would be highly advantageous.The role is based at the Parish Office located at Mary Help of Christians, Altona. This role is required to work 12 hours per week over 3 days. The successful applicant will work with the Parish Priest, Bookkeeper, and other volunteers. Terms and conditions are governed by the Archdiocese of Melbourne.Key ResponsibilitiesProvide secretarial and office support services to the Parish Priest, including preparation of correspondence, taking of minutes, maintenance of records and an orderly office, receiving telephone calls, and welcoming visitors.Maintain the parish accounts and ideally bring them to financial statement stage, manage the planned giving program, and prepare the regular Business Activity Statements.Prepare monthly reconciliation reports for various church accounts.Actively support the Parish Priest in the day-to-day operation of the parish and, under his direction, take responsibility for a wide range of administrative tasks to ensure efficient and seamless administration with a strong pastoral focus.Develop and maintain sound working relationships with other parish workers, be they employees or volunteers. Coordinate volunteer groups where necessary, including those involved in the preparation of the liturgy, the celebration of the Mass, and ministering to the sick.Assist the Parish Priest with church bookings for weddings, funerals, and baptisms, recording relevant documentation in Parish registers both on paper and on computer.Provide a high level of customer service to the Parish as the first point of contact on the telephone and in person.Key RequirementsExperience in providing a range of secretarial and office management services.High computer literacy with a working knowledge of Microsoft Office suite applications (Word, Excel, and Publisher).Knowledge of the "Parish On Line" software (Parishioner Data, Thanksgiving Management) is highly regarded.Ability to relate to a variety of people and develop sound working relationships, work with a spirit of generosity, and achieve in a team environment.Ability to work to deadlines and be attentive to detail and quality service provision.Energetic and highly motivated with initiative and capacity to work with a minimum of supervision.Well motivated to work for the Church and ideally possess a strong commitment to its practices and values.Other Relevant RequirementsWorking with Children CheckPolice Check (new Check required)Valid Driver LicenceAdditional InformationApplications are to be sent to ****** by 6th of December 2024. Please submit a cover letter along with a current resume. For further information, contact Suzette Diaz, HR Partner on (03) 9926 5615. We look forward to hearing from you and wish you all the best.The Archdiocese is committed to the safety, wellbeing, and dignity of all children and vulnerable adults.
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