Parish Administration Coordinator, Sacred Heart & Emmaus ParishSt AlbansThere is an opportunity for a Parish Administration Coordinator to undertake office administrative functions at Sacred Heart & Emmaus Parish, St Albans - Sydenham, in a part-time role reporting to the Parish Priest. The role of the Administrative Coordinator will be to proactively manage the office and provide administrative support to the Parish Priest. The role is required to work 24 hours per week from Monday to Friday (with some flexibility with the work hours). The successful applicant will work with the Parish Priest and volunteers.This is a fixed-term position for 12 months and is based at the Parish Office in St Albans.Key RequirementsGood writing and communication skillsDemonstrate a high standard of work quality and great attention to detailHighly organised and possess great time management skillsTeam orientation, including ability to work harmoniously with staff, volunteers and autonomouslyInitiative and a capacity to work with minimum supervisionMaintain records in a confidentiality, tidy and readily accessible mannerMaintain a high level of integrity, confidentiality, and discretionExperience in providing a range of administrative and office management servicesAbility to work to timeframes with attention to detail and priorities while handling regular interruptionsCommitment to the mission and values of the Catholic ChurchKey ResponsibilitiesAssist the Parish Priest in managing his workflow to ensure he is able to fulfil all commitmentsBuild solid relationships and work collaboratively to provide support to the Parish Team and parish volunteersAttend to all relevant correspondence and communications in a timely and effective manner, including smooth flow of communication to and from the OfficeMaintain an efficient and effective record keeping system, where appropriate, in digital format to ensure easy access to reports and documents, including maintaining Parish database (PACEM) and Registers (Baptism, Marriage, Deaths, etc.)Provide a courteous and efficient reception function for the Office, including management of office supplies, goods, and servicesAssist with the Parish ThanksgivingAssist the Parish Priest and Parish Team with various administrative dutiesMaintaining the Parish WebsiteProvide high level confidential administrative support including the management of the Parish diary and Office calendarOther Relevant RequirementsWorking with Children CheckPolice Check (new Check required)Annual acknowledgement of the expectations and responsibilities outlined in the Safeguarding Children and Young People Code of Conduct.Successful completion of the Catholic Archdiocese of Melbourne's Safeguarding Essentials online training module annually.Additional InformationApplications are to be sent to ******. Please submit a cover letter along with a current resume. For further information, email ******The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and volunteers have a valid working with children check.Application closing date: 25 November, 2024
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