Out Of School Care - Lucas Leap Program Coordinator

Job Description Location: Western Region | Ballarat
Job type: Full time / From 13/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1450866
Location Profile Lucas Primary School is a new primary school situated in the suburb of Lucas, west of Ballarat's central business district. The school opened in 2020 and has a current enrolment of 496 students. The school has been master planned to allow for future growth in a developing area of the city. Currently there are 22 classes, four preps, eight Year 1/2s, six Year 3/4s and four Year 5/6s. The school features state of the art facilities including two learning community buildings, a Performing Arts and Physical Education facility, a Specialist Pavilion for Visual Arts and STEM and an administration building. Our vision is to empower all students to achieve their best, promoting high quality learning and teaching and excellence in all areas. We provide an engaging and challenging curriculum that caters for the needs of all learners within a positive, inclusive and supportive learning community. Our aim is for all students to develop the knowledge, skills and attributes to achieve success in learning and life. We value and promote strong home-school partnerships and connections with the wider community. All practices reflect the school's values of respect, responsibility, excellence and growth. A comprehensive curriculum is offered throughout the school based on the Victorian Curriculum with a strong focus on the core areas of literacy and numeracy. The school's Instructional Model provides the framework for high quality, consistent practice in all classrooms, incorporating evidence based high impact teaching strategies. Clear learning intentions and success criteria are developed for all lessons, with explicit teaching provided at students' point of need. Data is collected and used to provide a differentiated program ensuring challenge and support for all learners. Students in all year levels have reading, writing, numeracy and personal/social goals they are continually working towards to maximise their learning growth. Feedback and reflection are important elements of all lessons. A highly engaging specialist program is offered in Visual Arts, Physical Education, Performing Arts and Japanese.
The Lucas LEAP (Learning Enrichment and Activity Program) was established in 2024 to meet the increasing outside school hours care needs of Lucas Primary School families. The program operates out of the school's gymnasium/performing arts centre and utilises the extensive outdoor grounds and equipment onsite. Our passionate educators work collaboratively to develop an engaging program to meet the daily needs of the students. While the program can accommodate up to 60 students per session, we typically serve between 30 - 40 at a time. During school holidays, we offer vacation care with long day sessions, featuring excursions and incursions designed around student interests. Our dedicated team maintain strong connections with Lucas Primary School, making transitions to and from the program seamless for students.
PREPARATION OF APPLICATION: Applicants should adhere to the following procedures for the submission of their application.
1. Applicants should upload one document including the following information: a. CV containing your address, contact numbers, current position, VIT number or WWCC and b. Address each of the key selection criteria areas as listed in the Job Description. 2. Applicants must provide the names and contact numbers of three professional referees who can confirm your responses to the key selection criteria (NOTE: the panel may contact referees outside the list and would normally contact current and past principals if applicable). Selection Criteria SC1 Demonstrated capacity to manage the work of other staff, showcasing strong administration skills, and developing procedures and guidelines related to an OSHC program.
SC2 Demonstrated high level oral and written communication skills with children, families, staff, school council and the wider community.
SC3 Demonstrated knowledge of program planning, implementation and evaluation, which allows for differences in children¿s abilities and needs, including those with additional needs.
SC4 Demonstrated knowledge of and adherence to the National Quality Framework, , including the Approved Learning Framework (My Time, Our Place), National Quality Standards rating system and Education and Care Services Laws/Regulations
SC5 Demonstrated knowledge and skills in the use of computers and OSHC management system software.
Minimum essential qualifications for the role must be met: Diploma in Community Services (Children¿s Services), studying to be a teacher or a qualification as listed by ACECQA on the Approved Qualifications for Educators Working with over Preschool Aged Children list(ACECQAApprovedQualificationListOSHC.pdf). Current First Aid and CPR, current asthma management and anaphylaxis training, Safe Food Handling Level 1 and Working with Children¿s Check.
Role Perform and /or supervise tasks that are carried out in accordance with guidelines, accepted practices, and service policies. To coordinate the Out of School Hours Care Program. The coordinator is responsible for the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would include ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area. The coordinator is responsible for the quality of care ensuring it is of a high standard. The coordinator must ensure the service complies with the Education and Care Services Laws/Regulations, the National Quality Framework for OSHC and the relevant service policies and procedures. The coordinator ensures the educational and recreational programs offered are undertaken in a safe, stimulating, and supportive environment for all children attending the program. The Coordinator will be allocated a nominated amount of time to work on administration tasks throughout the week. The Coordinator is authorised to spend up to a nominated amount per week within the budget allowances, to ensure the program is resourced adequately.
Responsibilities Responsibilities :
Attendance required for this position: Monday to Friday (morning session 6.00am to 9.30am) and (afternoon session 2.30pm to 6.45pm) Take on responsibility of Nominated Supervisor and Educational Leader. This involves responsibility for the day-to-day operations of the OSHC program along with supervision, direction and support of staff in the program. Direct OSHC staff about daily duties. Responsibility for the day-to-day use of the Xplor program to manage program bookings. Coordinate the day-to-day program for before school, after-school, vacation program and student free days. Planning and programming according to NQF guidelines. Contribute to the Quality Improvement Plan and policy development In consultation with the principal and program administration manager, determine and manage work priorities. Be responsible for a team approach and ensure all staff are contributing to the maintenance of high program standards. Liaise with staff, parents, children, and the School Council management committee to develop a program of interesting and stimulating activities and events for primary school aged children. Promote an environment where children, staff and parents feel comfortable and welcome. Encourage feedback about the program. Provide a program which gives children opportunities to make choices and give them ownership of the program. Ensure observations and critical reflections are being conducted frequently and utilised for planning purposes. Provide appropriate induction for new staff and students. Coordinate staff work schedules. Establish and maintain strong lines of communication between all program users, including the term newsletter. Maintain confidentiality of all staff and families in the program Provide a nutritious, enjoyable, and adequate breakfast and afternoon snack for all children. Ensure the program maintains its commitment to providing a child safe environment. Work alongside the program administration manager, families and external agencies to develop, implement and maintain students medical and inclusion support plans. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
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