Introduction Make a Difference with DHSSOur mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.For more information, please visit today! Summary Statement The Operations Support Specialist in this position works with the Unit Manager/Charge Nurse to schedule appointments for residents, completes paperwork for laboratory tests, clinic appointments, emergency transfers, and other related unit needs. Requisitions, distributes, and helps maintain supply and inventory as needed. Essential Functions Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here. Processes information to include sorting, coding, entering, modifying, deleting, filing and retrieving data; establishing new files and new filing systems; maintaining control of data and conducts follow-up to maintain continuity of operations; purges and disposes of data/records. Interacts with the public, clients, vendors, agency staff and others to respond to inquiries and to process information/data. May schedule appointments, coordinate conferences, hearings, travel, and related office activities. Explains standard forms, policies, procedures, agency services, systems and basic program requirements; screens complaints and provides basic technical guidance to State agencies and the public; refers individuals to appropriate agencies. Collects and compiles data to prepare reports; may compose and type routine correspondence. Job Requirements JOB REQUIREMENTS for Operations Support Specialist Applicants must have education, training and/or experience demonstrating competence in each of the following areas: Six months experience in office operations such as operating office machines, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages; file maintenance; maintaining and updating supplies. Knowledge of data collection which includes collecting, compiling and maintaining data from multiple sources such as files, records, databases, customers, staff or others. Knowledge of record keeping. Knowledge of using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. Conditions of Hire Pre-employment Drug Testing:Upon a conditional offer, you must undergo pre-employment drug testingas part of the hiring process.Criminal background check:A satisfactory criminal background check is required as a condition ofhire.The recruiting agency may requirethe applicant to pay for the criminal background check as part of theconditional offer of hire.Applicants must be legally authorized to work in the UnitedStates. The State of Delaware participates in E-Verify and will provide thefederal government with your Form I-9 information to confirm that you areauthorized to work in the U.S.
