Administrative Assistants (Administration & Office Support) With a proud history, AusIMM is Australasia's peak body for people working in the resources sector. We shape careers, showcase leadership, create communities and uphold standards, enhancing the careers of people within our industry. AusIMM delivers a year-round program of professional development including world-class conferences, events series, online courses, and webinars. We also offer membership, scholarships, awards, and mentoring programs to support the careers of members and mining professionals around the world. Made up of a diverse team of highly engaged and passionate individuals, the organisation fosters an inclusive and supportive culture that values collaboration and recognises commitment. It is a positive and lively workplace that offers challenging and exciting work as well as opportunities for professional growth.
About the Role: The Operations Coordinator role will support the end-to-end operations of the organisation. This role will be exposed to many areas of our business where no two days will be the same, so if you love variety and have a can-do attitude, this is the role for you!
This role is a fixed term part-time position for 12 months, however we can offer flexibility and hours can be spread across either 4 or 5 days per week. This role could be suited to someone who is returning to work, looking to work around school hours or enjoys the flexibility of a part-time arrangement.
Reporting to the Project Manager, the Operations Coordinator will provide support to conferences and events, projects, and other activities within the business. Key responsibilities include, but are not limited to:
General administration / office support. Supporting with the administration of AusIMM's annual Mentoring Program. Supporting with the administration of the annual AusIMM Awards. Monitoring and managing project risk when required. Venue search and securing locations for Stakeholder events as required including audio visual, food and beverages and delegate registrations. Multi-tasking to work across all teams internally to manage project deliverables. Support Membership team with annual membership administration and renewals. Assisting Courses team with daily administration as required. Updating and monitoring event management platforms (Events Air, CAMS and databases). Organising travel arrangements and itineraries for stakeholders as required. Develop a deep understanding of the AusIMM value proposition and promote it to all stakeholders. Managing office facilities, including but not limited to, arranging office maintenance, ordering kitchen and stationery supplies, preparing meeting rooms, and ordering catering for in-house staff events. Updating reports, basic Excel spreadsheets and basic PowerPoint and other necessary documentation. Other projects/work as required/allocated by the Project Manager, Operations. General office duties and other ad hoc tasks as required. About You: We're looking for our next superstar Administrator who is ready to learn from colleagues and use their initiative to provide excellent administration support across the organisation. You will be joining an enthusiastic, friendly, and hard-working team within a business that welcomes your ideas and supports your career. Not only will you be a self-motivated team player, but you will also have:
A desire to embrace system and process improvement. Ability to show flexibility in taking on new projects, various work situations and challenges. Solid organisational and time-management skills, with proven ability to juggle multiple priorities. A long-term commitment to grow with the business. Experience using basic office software such as the Microsoft Office Suite (Word, Excel, PowerPoint). Exposure to event management platforms (EventsAir, CAMS) will be advantageous. Ideally, you will have relevant experience working in a multi-faceted role. We're passionate about our commitment to build and accelerate the careers of people working in all aspects of the mining industry, and that same commitment extends to our employees. Here's a snapshot of what we currently offer:
Flexible working arrangements. Learning and development opportunities. Gifted annual leave over Christmas/New Year. Wellness initiatives, including a comprehensive Employee Assistance Program. How to Apply: Apply now for this fantastic opportunity you don't want to miss! To be considered for this role, you must have the right to work in Australia and you must answer our five screening questions. Please note, only shortlisted candidates will be contacted.
AusIMM is committed to an equal, diverse and inclusive workplace. We encourage applications from people of all ages, ethnicities, nationalities, identities, and cultures including those living with disabilities, Aboriginal and Torres Strait Islander peoples, LGBTQI+ community.
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