Are you a highly organised administrator who loves a challenge and thrives in a fast-paced environment? If so, we have an opportunity for an Operations Administration Assistant to join our team in Melbourne, Victoria, on a permanent full-time basis working Monday to Friday.What You Can Look Forward ToWe're excited to see what ideas you'll bring to the table. As we increase our ability to collaborate and share knowledge across the business, we'll encourage you to share your perspective, too. With us, your contribution countsWhat You Will DoAct as a point of contact for crew on all operational administration mattersSupport operations team with crew rosters and schedulingMaintain valid crew certification, training and induction recordsCoordinate training, permits, inductions and site visitsPrepare data and fortnightly timesheets for payroll purposesGreeting visitors, switchboard duties, screening calls, gate intercom and responding to general enquiriesMaintain and monitor stationary, office supplies and consumables, and catering requirements for company events and functions.Coordinate onboarding and offboarding of employees with People & CultureCoordinate site vehicles including novated leases, servicing, vehicle registrations and procurement of fuel cardsAttend meetings, take minutes and document action itemsRaise requisitions for purchase orders and manage invoice and expense claim coding and processingWhat You Will Need To SucceedPrevious administrative or operational support experience (scheduling of resources and/or personnel would be highly regarded)A current drivers license to allow you to drive our vehicles, plus having a license to operate our forklifts would be advantageous (but not essential)Experience in interpreting and working in accordance with enterprise agreements or operational proceduresDemonstrated organisational skills with the ability to prioritise tasks, meet deadlines and work well under pressureA strong degree of initiative and willingness to contribute to team cohesion and performanceA calm, pleasant and respectful manner when dealing with a range of stakeholdersHigh attention to detail and accuracy in workComputer literacy including knowledge and experience with various software including Microsoft Office, business management and accounting programsAbility to work discretely with confidential and sensitive informationHow to ApplyIf you share our excitement for the journey ahead and would like to work with leaders in the industry, we can't wait to hear from you! To apply, click on the Apply button to be redirected to the job vacancy on the Careers at Svitzer website. Applications must be received by close of business Wednesday 31 July 2024. - please note we do not accept applications via email.We reserve the right to commence the recruitment process prior to the closing date, therefore it is recommended that you apply as soon as possible.
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