The Geraldton Yacht Club is a vibrant and well-established community hub dedicated to fostering a love for sailing, water sports, and social events in the heart of Western Australia's Midwest. With a strong focus on providing exceptional services to members and the broader community, the club offers a range of activities, from competitive sailing to social functions, and is seeking an organised and motivated Operations Administrator to support daily operations.
The Operations Administrator plays a key role in ensuring the smooth day-to-day functioning of the Geraldton Yacht Club. Reporting directly to the Commodore, and alongside the Vice Commodore, Finance and Functions Personnel, the successful candidate will be responsible for managing administrative tasks, supporting club activities, maintaining records, and ensuring effective communication across all areas. This position requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
Key Responsibilities: Administrative Support: Manage day-to-day administrative operations, including responding to phone calls, emails, and inquiries from club members, key Local Council personnel, Australian Sailing, and the public. Work alongside Australian Sailing regarding all aspects of sailing courses, management, and audits. Ensure the Club's official records are correctly managed and stored. Assist with membership management, including processing applications, renewals, and maintaining accurate membership records. Ensure the Club operates in accordance with all regulations of the Liquor and Gaming Act. Provide administrative support to the club's leadership team, including the Commodore, Flag Officers, and committee members. Promote and represent the Club in negotiations, conferences, industry briefings, and community events when required. Event Coordination: Support the planning and execution of club events, including race days, social functions, and member meetings. Coordinate bookings for club facilities, ensuring smooth scheduling of events and activities. Liaise with suppliers, sponsors, and contractors to ensure the successful delivery of club events and services. Communication & Marketing: Maintain and update the club's website, social media platforms, and newsletters to keep members informed about upcoming events, news, and announcements. Develop new marketing strategies and campaigns to increase Club revenue, collaborating with the club's Vice Commodore to promote events and engage with members and the local community. Foster strong relationships with club members by responding to inquiries and addressing concerns in a professional and friendly manner. Organise all aspects of internal events including but not limited to: Club meals, club racing, club regattas, State titles, Club sponsorship, presentation, and fundraising events. Apply for Grant Funding; Local, State, and Federal. Experience in Grant writing is preferred, although not essential. Office Management: Maintain the club's office, ensuring it is organised, stocked with supplies, and operates efficiently. Manage filing systems, both physical and electronic, ensuring that records are kept up to date and easily accessible. Skills and Qualifications: Education: Certificate or Diploma in Business Administration, Office Management, or a related field is preferred but not essential. Experience: Previous experience in an administrative or operations role is essential. Experience in a club, hospitality, or events environment is highly desirable. Safety: Be proactive in ensuring safety is a priority in all activities and implement Workplace Health and Safety Policy and Procedures and ensure they are adhered to by all staff, flag officers, and volunteers. Communication: Strong written and verbal communication skills with a professional and friendly demeanor. Organization: Excellent organisational and time management skills, with the ability to prioritise and handle multiple tasks. Technology: Proficient in Microsoft Office (Word, Excel, Outlook) and experience with membership management systems is advantageous. Teamwork: Ability to work collaboratively with staff, volunteers, and club members to ensure the smooth operation of the club. Leadership and Project Management: Be thoughtful and creative in ideas generation and implementation for all projects and initiatives. Problem-Solving: Strong problem-solving skills with the ability to work independently and take initiative when needed. Personal Attributes: A positive and proactive attitude, with a willingness to contribute to the overall success of the club. Strong attention to detail and accuracy. Ability to work in a dynamic environment with a flexible approach to tasks. Working Conditions: Monday to Friday 9am-3pm, 30 hour weeks with flexible conditions. The successful candidate must be comfortable working in a maritime environment and engaging with members of all ages and backgrounds. #J-18808-Ljbffr