Northern Territory Government
JOB DESCRIPTION Job Title: Operational Technology Administration Coordinator
Classification: Administrative and Corporate Services Band 2
Position No: 47010
Job Type: Full time
Duration: Ongoing
Business Unit: Core Operations
Location: Darwin
Reports to: Senior Manager Operational Technology
Reports to P/No: 42415
Power and Water values diversity and encourages people from all diversity groups to apply for vacancies. Inclusion and accommodation for people with disabilities are provided by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.
PRIMARY OBJECTIVE
To provide high quality, comprehensive administrative and project delivery support across all facets of business systems and information management to aid the Operational Technology (OT) function to deliver on its objectives and effective liaison across the Corporation.
KEY RESPONSIBILITIES Provide administrative and secretariat support to the Senior Manager Operational Technology and to the OT function, including managing and coordinating diaries, scheduling meetings, agenda and minute preparation, meeting support and venue arrangements, drafting of correspondence and documentation in a professional and timely manner.Perform works delivery and project support functions including raising purchase requisitions, purchase orders and timely and accurate payment of invoices within relevant financial and procurement legislation using the corporate asset and financial systems.Provide contract administration functions, tracking expenditure against contracts and conducting planning for procurement activities.Provide advice and oversight to ensure governance and compliance with Power and Water Corporation's Procurement Framework and Procurement Rules.Apply procurement processes and prepare documentation to ensure compliance with relevant procedures and guidelines.Establish, update and maintain an accurate and secure filing and retrieval system using electronic document management system.Support recruiting managers with the recruitment process ensuring that the correct process is followed and all related documentation is stored appropriately.Manage travel arrangements and bookings for the OT function and other teams if requested using the Corporate travel system.Facilitate the timely submission of timesheets across members of the OT function to ensure accurate cost allocation with the asset management system.Assist with induction, training and mentoring of the OT function in required corporate functions and systems.Deliver continuous improvement to the operation and efficiency of administrative aspects of the OT function.Manage and maintain an OT software licence register and ensure all OT licenses are captured in the ICT software licences and are renewed in accordance with software licensing agreements.Assist in monitoring key performance indicators such as for safety and coordinating corporate processes for OT.Collaborate with other business stakeholders and management coordinators to ensure consistent approach and achieve business outcomes.SELECTION CRITERIA Essential: Demonstrated ability to professionally undertake a range of administrative, works delivery, project coordination and secretariat duties to a high level of quality.Highly developed oral and written communication skills, with excellent attention to detail.Proven high level proficiency in Word, Excel, PowerPoint, database, mail/calendar, information and record management.Ability to work under pressure, meet deadlines, exercise initiative, work independently and effectively as part of a wider team.Demonstrated experience working with financial and procurement systems, procedures and protocols.High level of motivation, initiative and drive to progress work including the ability to identify, implement, and document improved work practices.Demonstrated high level of commercial awareness and analytical skills.Desirable: High level of proficiency using Maximo for procure-to-pay processing.Qualifications recognized in Australia in Business Administration, Project Management or equivalent.FURTHER INFORMATION Contact Brett Geale on for further information about the position.Information about Power and Water Corporation may be viewed at powerwater.com.au.The total remuneration package amounts published for this position include base salary, superannuation and annual leave loading.Apply Online: Home/JobDetails?rtfId=307967
Vacancy Closes: 03/11/2024
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