**Job Title:** Online Secretary
**Company:** Reliance Steel & Aluminum
**Location:** Sydney, New South Wales, AU
**Job Type:** Full-time
**Seniority:** Associate Level
**Years of Experience:** 3
---
**Job Description:**
Reliance Steel & Aluminum is seeking an enthusiastic and highly organized Online Secretary to join our dynamic team in Sydney. The ideal candidate will possess a blend of administrative expertise and excellent communication skills, contributing to our fast-paced and innovative work environment. If you are passionate about providing exceptional support and thrive under pressure, we want to hear from you!
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements.
- **Documentation Management:** Prepare and maintain documents, reports, and presentations with high attention to detail and organization.
- **Client and Stakeholder Interaction:** Serve as a liaison between clients and internal teams, demonstrating strong persuasion skills to foster positive relationships and address inquiries effectively.
- **Data Management:** Handle and organize digital files, documents, and databases, ensuring all information is accurate and easily accessible.
- **Communication Oversight:** Draft, edit, and proofread correspondence and communication materials for internal and external stakeholders, demonstrating both clarity and professionalism.
- **Project Coordination:** Assist with project management tasks, including tracking project timelines, deliverables, and follow-ups to ensure alignment with organizational objectives.
- **Innovation Contribution:** Actively participate in team meetings, offering innovative solutions that enhance administrative processes and improve operational efficiency.
- **Team Collaboration:** Collaborate closely with other administrative personnel and departments, supporting initiatives across the organization and contributing to a cohesive team environment.
- **Event Planning:** Support the planning and execution of company events, meetings, and training sessions as needed, ensuring smooth logistics and positive attendee experiences.
**Qualifications:**
- Bachelor's degree in Business Administration or related field preferred.
- Minimum of 3 years of experience in an administrative support role, preferably in a corporate environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with online collaboration tools (e.g., Slack, Zoom, Google Workspace).
- Strong written and verbal communication skills with the ability to tailor messaging to different audiences.
- Exceptional organizational skills with a keen attention to detail and the ability to multitask.
- Ability to maintain confidentiality and exercise discretion in all matters.
- Passionate and reliable, with a strong commitment to delivering high-quality support to team members.
- Innovative mindset with experience in suggesting or implementing process improvements.
**Soft Skills:**
- Persuasion: Ability to influence and communicate effectively with diverse groups of people.
- Innovation: Willingness to think creatively and propose new ideas to enhance the workplace and administrative functions.
- Adaptability:Capability to thrive in an energetic and rapidly evolving environment, demonstrating flexibility in response to changing priorities.
**Benefits:**
- Vision insurance
- Parental leave
- Free food
**Working Environment:**
We foster an energetic and rapidly evolving work setting where our team is encouraged to explore new ideas and express their unique perspectives. At Reliance Steel & Aluminum, we believe in creating a supportive atmosphere that celebrates individual contributions while striving towards collective goals.
**Application Deadline:**
Please submit your application by **October 4, 2024**.
---
**Equal Opportunity Statement:**
Reliance Steel & Aluminum is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
