**Job Title:** Online Secretary
**Company:** National Oilwell Varco
**Location:** Adelaide, South Australia, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 2
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**Job Description:**
National Oilwell Varco (NOV) is seeking a dedicated and detail-oriented Online Secretary to join our team in Adelaide, South Australia. This part-time position is ideal for individuals who thrive in a tech-driven environment and are eager to contribute to our mission of driving innovation and efficiency in the oil and gas industry. The Online Secretary will play a vital role in supporting daily administrative operations and ensuring that the administrative functions of the company run smoothly.
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative assistance to executives and team members, including managing calendars, scheduling meetings, and organizing travel arrangements.
- **Communication:** Serve as the primary point of contact for internal and external communications. Prepare responses to emails and correspondence while maintaining professionalism and confidentiality.
- **Document Management:** Organize, maintain, and update filing systems for both electronic and physical documents. Ensure that documents are easily accessible and properly archived.
- **Meeting Coordination:** Schedule and coordinate team meetings, prepare agendas, take minutes, and follow up on action items to ensure accountability and timely execution.
- **Project Assistance:** Support various projects by conducting research, gathering data, and preparing reports as necessary. Work closely with project managers to assist in planning and execution.
- **Innovative Solutions:** Proactively identify areas for improvement in administrative processes and implement innovative solutions to enhance efficiency. Be open to adopting new technology tools that can streamline workflows.
- **Planning & Organization:** Assist in strategic planning and organization of company events, staff development programs, and workshops. Manage logistics and ensure all necessary materials are prepared in advance.
- **Miscellaneous Tasks:** Perform other duties as assigned, contributing to a dynamic and collaborative team environment.
**Requirements:**
- **Education & Experience:**
- Minimum of 2 years of experience in an administrative support role or similar position.
- Relevant certification in office administration or secretarial skills is a plus.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Familiarity with online collaboration tools (e.g., Slack, Zoom, Microsoft Teams) and project management software is advantageous.
- **Personal Attributes:**
- Adaptable: Ability to adjust to changing priorities and work in a fast-paced environment.
- Hardworking: Possesses a strong work ethic and demonstrates reliability and diligence in completing tasks.
- **Soft Skills:**
- Innovation: Demonstrates creative problem-solving skills and a willingness to explore new ideas and methods.
- Planning: Capacity for organized thinking and strategic planning, ensuring that tasks are completed efficiently and in a timely manner.
**Benefits:**
- Profit sharing opportunities
- Gym membership support to promote health and wellness
- Flexible remote work options to balance personal and professional commitments
**Working Environment:**
Join a forward-thinking team at National Oilwell Varco where technology drives our operational excellence. We believe in leveraging innovative solutions to enhance workplace efficiency, making it an exciting time to contribute to our mission in the oil and gas sector.
**Application Deadline:** Please submit your application by October 6, 2024.
**Equal Opportunity Statement:**
National Oilwell Varco is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
