**Job Title:** Online Personal Assistant
**Company:** American Airlines Group
**Location:** Perth, Western Australia, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
**Job Description:**
American Airlines Group is seeking a dedicated and adaptable Online Personal Assistant to join our dynamic team in Perth, Western Australia. This is a part-time position offering a unique opportunity to support executives in a fast-paced corporate environment. Your organizational skills, attention to detail, and proactive mindset will be critical in ensuring the smooth operation of daily activities, contributing significantly to our commitment to excellent service.
**Key Responsibilities:**
- **Calendar Management:** Schedule and manage appointments, meetings, and travel itineraries for executives, ensuring effective time management and prioritization of tasks.
- **Communication:** Act as the primary point of contact between executives and internal/external stakeholders by managing calls, emails, and correspondence with professionalism and discretion.
- **Task Coordination:** Assist in the organization and coordination of various projects and initiatives, ensuring deadlines are met and objectives achieved.
- **Travel Arrangements:** Plan and book travel logistics, including flights, accommodations, and transportation, while adhering to budget and timeline constraints.
- **Document Preparation:** Create, proofread, and edit presentations, reports, and other documents, ensuring high standards of accuracy and quality.
- **Budget Tracking:** Assist in managing budgets, processing expenses, and maintaining financial records, supporting executives' decision-making processes.
- **Research & Information Management:** Conduct research as requested to provide executives with necessary data for informed decision-making, ensuring all information is accurate and relevant.
- **Event Planning:** Coordinate logistics for meetings, conferences, and company events, including venue selection, catering, and material preparation.
- **Tech Proficiency:** Utilize various software applications to enhance efficiency and productivity, including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools.
- **Confidentiality:** Maintain strict confidentiality regarding executive communications, sensitive information, and company data.
**Requirements:**
- **Education:** High school diploma or equivalent; Bachelor's degree preferred.
- **Experience:** Minimum of 3 years of experience in a similar role or in administrative support, preferably in the corporate sector.
- **Personality Traits:**
- **Dedicated:** Strong commitment to providing exceptional service and support to executives.
- **Adaptable:** Ability to quickly adjust priorities and manage multiple tasks in a fluid work environment.
- **Soft Skills:**
- **Problem-Solving:** Strong analytical skills to identify issues and implement effective solutions promptly.
- **Decision-Making:** Ability to make informed and timely decisions in alignment with company policies and strategic goals.
- **Technical Skills:** Proficiency in Microsoft Office Suite, Google Workspace, and familiarity with productivity software and tools.
**Benefits:**
- **Retirement Plan:** Secure your future with our competitive retirement plan options.
- **Joining Bonus:** Attractive signing bonus offered to successful candidates.
- **Gym Membership:** Complimentary gym membership for a healthier lifestyle.
**Working Environment:**
At American Airlines Group, we strive for a harmonious workplace where collaboration and respect prevail. We understand that a positive work environment fosters creativity and improves overall productivity, and we are committed to nurturing this culture.
**Application Deadline:** Please submit your application no later than **October 15, 2024**.
**Equal Opportunity Statement:**
American Airlines Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
