**Job Title: Online Office Manager**
**Company: Regions Financial**
**Location: Perth, Western Australia, AU**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 3**
**Application Deadline: October 25, 2024**
**About Regions Financial:**
Regions Financial is a leading financial services company committed to delivering personalized solutions that meet our clients' needs. We pride ourselves on fostering a collaborative work environment where hard work, dedication, and innovative ideas are valued. We are currently seeking an Online Office Manager who will play a significant role in supporting our operations in a dynamic, remote setting.
**Job Overview:**
As the Online Office Manager, you will be the backbone of our virtual workspace, ensuring that all administrative functions are executed efficiently. Your role will involve managing daily operations, coordinating projects, and facilitating communication between teams and clients. This is a part-time position ideal for a dedicated professional with strong organizational skills who can thrive in a remote work environment.
**Key Responsibilities:**
1. **Administrative Support:**
- Oversee daily office operations and ensure that documents, files, and data are organized and accessible.
- Manage scheduling, appointments, and travel arrangements for team members as necessary.
- Prepare and maintain records, reports, and presentations for various projects and meetings.
2. **Communication Management:**
- Serve as a primary point of contact for internal and external communications, addressing inquiries and providing support as needed.
- Assist in coordinating and facilitating virtual meetings, webinars, and training sessions.
- Build and maintain strong relationships with colleagues, clients, and partners to foster collaboration and engagement.
3. **Project Coordination:**
- Collaborate with team members on ongoing projects, ensuring deadlines are met and deliverables are completed efficiently.
- Conduct research and compile information to support project development and decision-making processes.
- Monitor project timelines and provide updates to relevant stakeholders to maintain transparency and accountability.
4. **Budget Management:**
- Assist in managing travel and spending expenses, ensuring adherence to company protocols and budget constraints.
- Collaborate with finance departments to streamline invoice processing and expense reporting.
5. **Technology Management:**
- Utilize various web-based tools and software to enhance office productivity and communication.
- Troubleshoot minor technical issues and liaise with IT support when necessary.
6. **Policy and Procedure Compliance:**
- Ensure adherence to company policies and procedures regarding administrative functions.
- Provide input on improving operational efficiencies and implementing best practices within the virtual office.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field is preferred.
- **Experience:** Minimum of 3 years of experience in an administrative or office management role, preferably in a financial services or corporate environment.
- **Skills:**
- Strong organizational and time management skills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and online collaboration tools (e.g., Zoom, Slack, Trello).
- Excellent communication skills, both written and verbal, with a strong attention to detail.
- Proven research skills and the ability to present information effectively.
- **Personality Traits:**
- Hardworking with a proactive attitude and a commitment to excellence.
- Dedicated to continuous improvement and professional growth.
- **Soft Skills:**
- Strong research capabilities to gather relevant information for business decisions.
- Presentation skills to effectively convey ideas and updates to stakeholders.
**Benefits:**
- Disability insurance
- Life insurance
- Reimbursement for travel and spending expenses related to work
**Working Environment:**
Join a team-oriented atmosphere that encourages professional development and continuous learning. Collaborate with colleagues across various departments and build meaningful connections with clients and partners.
**Equal Opportunity Statement:**
Regions Financial is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and abilities.
If you are a motivated and organized individual looking for a part-time opportunity to contribute to a dynamic team in the financial sector, we would love to hear from you! Please submit your application before the deadline on October 25, 2024.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
