**Job Title:** Office Manager - Work from Home
**Company:** Goodyear Tire & Rubber
**Location:** Sydney, New South Wales, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
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**Job Description:**
Goodyear Tire & Rubber is seeking a highly organized and motivated Office Manager to join our dynamic team on a part-time basis. This position allows you to work from the comfort of your home while playing a crucial role in ensuring the smooth operation of our office functions. You will be responsible for managing various administrative tasks, coordinating projects, and supporting our team as we navigate a fast-paced and ever-changing work environment.
**Key Responsibilities:**
1. **Administrative Support:**
- Provide comprehensive administrative support to ensure efficient office operations.
- Schedule appointments, manage calendars, and organize meetings.
- Prepare and distribute meeting minutes and agendas.
2. **Project Coordination:**
- Assist in coordinating projects by managing timelines, resources, and communication among team members.
- Track project progress and report updates to senior management.
3. **Communication Management:**
- Serve as a point of contact for internal and external communications, ensuring timely responses to inquiries.
- Draft and edit correspondence, reports, and presentations with a high level of attention to detail.
4. **Office Organization:**
- Maintain organized digital filing systems and ensure documents are easily accessible to team members.
- Create and implement efficient office procedures to enhance workflow.
5. **Financial Administration:**
- Support basic financial activities, including invoicing, budget tracking, and expense reporting.
- Liaise with finance departments to resolve discrepancies and ensure prompt payment processes.
6. **Human Resources Support:**
- Assist with onboarding new employees, including drafting offer letters and coordinating orientation scheduling.
- Help maintain personnel records and assist with benefits administration as needed.
7. **Customer Service:**
- Address client inquiries and issues professionally and efficiently, ensuring a positive experience with Goodyear.
- Monitor customer feedback and escalate significant issues as necessary.
8. **Technology Management:**
- Support the implementation of office technologies and applications that improve efficiency.
- Troubleshoot basic IT issues and coordinate with IT support when necessary.
9. **Change Adaptation:**
- Encourage and support a culture that thrives on change, guiding team members through transitions effectively.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field (preferred).
- **Experience:** Minimum of 3 years of experience in office management or administrative roles.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Asana, Trello, or similar).
- **Personality Traits:**
- Confident in decision-making and communicating with team members at all levels.
- Resilient and adaptable, able to maintain focus and effectiveness during times of change.
- **Soft Skills:**
- Strong creativity with the ability to develop innovative solutions to challenges.
- Excellent analytical skills to assess and improve office processes and workflows.
- **Availability:** Must be able to commit to part-time hours and be available for meetings across different time zones as required.
**Benefits:**
- Visa sponsorship for eligible candidates.
- Disability insurance coverage for applicable needs.
- Relocation allowance for candidates who may need to transition to working from home.
**Working Environment:**
You will thrive in an environment that embraces and navigates change seamlessly, working alongside a collaborative and talented team that values adaptability and innovation.
**Application Deadline:**
Please submit your application by October 16, 2024.
**Equal Opportunity Statement:**
Goodyear Tire & Rubber is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage all applicants to apply and be part of our diverse workforce.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
