Position Overview We are seeking a motivated and detail-oriented individual to take charge of the day-to-day operations of our small office and warehouse and provide assistance to the Sales Manager as required. Whether you're an experienced Office/Warehouse Manager or an enthusiastic junior eager to learn and grow, we'd love to hear from you. This pivotal role ensures smooth coordination across various areas, including bookkeeping, procurement, inventory management, and general administration.
Key Responsibilities Bookkeeping & Financial AdministrationHandle accounts payable and receivable.Reconcile bank statements and prepare financial reports.Assist with tax filings and compliance.Maintain accurate financial records and collaborate with external accountants as needed.International Ordering & ProcurementManage orders and freight logistics with international suppliers.Oversee purchase orders, negotiate contracts, and monitor shipment progress.Work with customs brokers to ensure smooth import/export processes.Warehouse Management & Inventory ControlSupervise daily warehouse activities, ensuring cleanliness, organization, and safety.Maintain accurate inventory records, perform regular stock checks, and manage stock levels.Coordinate shipping and receiving, including order fulfillment and logistics.Reception & Customer ServiceWelcome visitors and manage incoming calls and emails.Provide outstanding customer service by addressing inquiries and resolving issues promptly.Build and maintain strong relationships with clients, vendors, and other stakeholders.General Office AdministrationKeep the office well-stocked with supplies and equipment.Schedule meetings, appointments, and travel arrangements.Organize company records, files, and databases efficiently.Assist with HR tasks, such as onboarding new employees and maintaining personnel files.Additional DutiesSupport marketing and sales teams with administrative needs.Identify and implement process improvements to boost efficiency.Monitor and enforce workplace health and safety protocols.Take on special projects and tasks to help achieve business objectives.Qualifications & Skills Proven experience in office or warehouse management, or a related role.Proficiency in bookkeeping and financial processes.Experience with international procurement and logistics.Exceptional organizational and multitasking skills.Strong communication and interpersonal abilities.Attention to detail and a proactive problem-solving approach.Familiarity with health and safety regulations (preferred).Suitable office-based - front line attire.Work Environment This is an on-site role in a small but fast-paced office and warehouse setting. The ideal candidate will be hands-on, adaptable, and capable of managing multiple priorities effectively. The role is working from our primary office, so it is a requirement that the applicant is prepared to reside within a 30-minute drive from Biggera Waters, Gold Coast QLD.
Compensation We offer a competitive salary based on experience and performance.
Job Type: Full-time
Pay: $47,000.00 – $70,000.00 per year
Benefits: Professional development assistanceSalary packagingSchedule: 8 hour shiftMonday to FridayApplication Question(s): What's your expected annual base salary?Do you have any warehouse administration experience?It would be required that the suitable applicant resides within 30 minutes drive from our office. Do you foresee this as an issue?Do you consider yourself a team player, in addition to the capability to work alone?Do you have any experience in bookkeeping, administration or sales roles?Education: High School (Year 12) (Preferred)Experience: Administration: 1 year (Preferred)Work Authorisation: Australia (Preferred)Work Location: In person
Expected Start Date: 06/01/2025
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