**Job Title:** Office Manager - Remote Work
**Company:** Quintiles Transnational Holdings
**Location:** Sydney, New South Wales, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Experience Required:** 2 Years
**About Us:**
Quintiles Transnational Holdings is a leading company in the clinical research and healthcare space, dedicated to fostering innovation, enhancing healthcare solutions, and delivering high-quality results for our clients. We believe in an entrepreneurial culture that empowers our team members to thrive within an established organization. We are currently seeking a proactive and detail-oriented Office Manager to join our dynamic team on a part-time basis.
**Job Overview:**
As the Office Manager, you will play a crucial role in supporting our operations and ensuring that our remote team functions efficiently. You will be the point of contact for various administrative tasks, contributing to a productive work environment. This position requires strong organizational skills, adaptability, and a commitment to excellence.
**Key Responsibilities:**
- **Administrative Support:** Manage daily administrative tasks such as scheduling meetings, organizing files, and maintaining departmental records to ensure seamless operations in a remote environment.
- **Communication Coordination:** Facilitate effective communication across various teams and departments including coordinating updates, sharing information, and assisting with correspondence.
- **Budget Management:** Assist in budget tracking for office supplies and other administrative expenditures, ensuring we stay within our allocated budget while seeking cost-effective solutions.
- **Onboarding and Training:** Support the onboarding process for new team members by coordinating training schedules, preparing welcome materials, and providing necessary resources for a smooth transition.
- **Office Logistics:** Oversee and manage the coordination and ordering of office supplies and equipment to ensure all team members are adequately equipped to perform their roles.
- **Event Planning:** Organize virtual team-building events, training sessions, and other company functions to foster team spirit and engagement among remote employees.
- **Feedback Implementation:** Regularly collect feedback from team members on operational processes and suggest improvements where necessary to enhance overall productivity.
- **Project Support:** Assist in the execution of various cross-departmental projects by coordinating resources, timelines, and deliverables to ensure project goals are met efficiently.
**Requirements:**
- **Educational Background:** Bachelor's degree in Business Administration, Management, or a related field preferred but not mandatory.
- **Experience:** Minimum of 2 years in an office management or administrative role, preferably in a remote setting.
- **Adaptable Personality:** Ability to thrive in a fast-paced, evolving environment while managing multiple priorities and tasks.
- **Work Ethic:** Demonstrated hardworking attitude with a commitment to achieving personal and team goals.
- **Attention to Detail:** Strong organizational skills with the ability to maintain high accuracy in all tasks and documentation.
- **Cooperative Mindset:** Excellent interpersonal skills with a willingness to support others in a collaborative and remote setting.
- **Technical Proficiency:** Proficient in Microsoft Office Suite and familiar with relevant office management tools and software (like Asana, Slack, or Zoom).
- **Communication Skills:** Exceptional written and verbal communication skills necessary to interact effectively with team members and management.
**Benefits:**
- Enjoy free food and snacks to fuel your productivity.
- Comprehensive dental insurance for peace of mind.
- Flexible remote work options to support work-life balance.
**Working Environment:**
At Quintiles Transnational Holdings, we value innovation and creativity. You will work in a nurturing environment that encourages an entrepreneurial spirit, where your ideas and initiatives can contribute to the bigger picture, even as part of a larger organization.
**Deadline to Apply:**
Please submit your application by October 21, 2024.
**Equal Opportunity Statement:**
Quintiles Transnational Holdings is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
