### Job Title: Office Manager - Remote Work
**Company:** Incitec Pivot
**Location:** Brisbane, Queensland, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
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#### **Job Overview:**
Incitec Pivot is seeking a proactive and detail-oriented Office Manager to join our collaborative team in a part-time remote capacity. As an essential part of our operations, you will play a key role in maintaining the administrative efficiency of our office and ensure seamless communication across our global network. This position is ideal for someone who thrives in a remote working environment and possesses strong organizational skills, is adaptable, and demonstrates a hardworking attitude.
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#### **Key Responsibilities:**
1. **Administrative Management:**
- Oversee day-to-day office operations to ensure efficiency and effectiveness.
- Maintain and organize electronic filing systems and ensure all important documentation is up-to-date and securely stored.
- Manage office inventory, procurement, and supplies, liaising with suppliers as needed.
2. **Communication & Liaison:**
- Serve as the point of contact for internal and external communications, ensuring timely responses and fostering positive relationships.
- Collaborate with colleagues and teams across various time zones, coordinating meetings, and managing calendars to optimize productivity.
3. **Financial Management:**
- Assist in budget preparation and monitoring office expenses to ensure they align with company financial goals.
- Process invoices, manage payment schedules, and track expenses to ensure efficient financial operations.
4. **Project Support:**
- Contribute to strategic planning initiatives and assist teams in achieving their specific objectives through effective project management.
- Support the development and implementation of office procedures and policies to enhance organizational efficacy.
5. **Decision-Making & Problem-Solving:**
- Utilize strategic planning and decision-making skills to resolve any office-related issues that may arise.
- Implement solutions that improve workflows and enhance team collaboration within global teams.
6. **Compliance & Reporting:**
- Ensure compliance with company policies and procedures, and relevant legal requirements regarding remote work operations.
- Prepare reports and presentations as necessary for management, utilizing data analytics to guide decision-making.
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#### **Qualifications and Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field preferred.
- **Experience:** Minimum of 3 years of experience in office management or administrative roles, particularly in a remote working environment.
- **Technical Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools (e.g., project management and communication platforms).
- Familiarity with basic accounting principles and office budgeting processes.
- **Soft Skills:**
- **Strategic Planning:** Ability to think ahead and make informed decisions that align with company goals.
- **Decision-Making:** Demonstrated capacity to analyze situations and develop practical solutions quickly.
- **Personality Traits:**
- **Adaptable:** Ability to adjust strategies based on changing circumstances and business needs.
- **Hardworking:** A dedicated work ethic and commitment to fulfilling responsibilities and supporting team objectives.
- **Working Style:**
- Strong team player with excellent interpersonal skills to collaborate effectively in a remote setting.
- Proactive and self-motivated, capable of working independently while maintaining communication with the global team.
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#### **Benefits:**
- Competitive retirement plan.
- Free accommodation during business-related travel.
- Vision insurance.
- Collaborative remote work environment fostering a global village mentality.
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**How to Apply:**
If you are ready to take the next step in your career with Incitec Pivot, please submit your resume and a cover letter outlining your qualifications and why you would be a great fit for the Office Manager position.
**Application Deadline:** ********
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**Equal Opportunity Statement:**
Incitec Pivot is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from individuals of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
