About Us
JY Accountants is a leading accounting firm dedicated to delivering high-quality financial services to our diverse clientele. We pride ourselves on our professional yet collaborative work environment and our commitment to excellence.
Driven by our ongoing organic growth, we are currently seeking a dynamic and highly organised Office Manager / Personal Assistant (PA) to join our team and contribute to our ongoing success in this newly created role!
About the Role
The Office Manager/PA will play a critical role in ensuring the smooth operation of our office while providing high-level support to the firm's executives. This unique position combines traditional office management duties with business administration, contributing to both the operational and strategic success of our firm.
RESPONSIBILITIES
Office Management
- Oversee daily office operations to ensure a productive and well-organised workplace.
- Manage and support administrative staff, fostering a collaborative and efficient environment.
- Develop, implement, and maintain office policies and procedures, ensuring compliance with company standards.
- Handle general inquiries and client communications, ensuring a professional and welcoming environment.
- Manage office supplies, coordinate IT support, and oversee event coordination.
Personal Assistance
- Provide comprehensive administrative support to the Managing Partner and senior managers, including calendar management, meeting scheduling, and handling correspondence.
- Prepare and edit documents, reports, and presentations for internal and client use.
- Coordinate travel arrangements and act as a liaison between senior management and other staff, clients, and external partners.
Business Administration – Marketing, Client Onboarding & Financials
- Manage the firm's social media accounts, create & post content, and engage with followers to enhance the firm's online presence.
- Liaise with external vendors for marketing services, including designers, printers, and digital marketing agencies.
- Manage the client onboarding process, ensuring a smooth and efficient experience for new clients.
- Prepare and distribute client documentation and verify ensuring compliance with regulatory requirements.
- Assist with basic accounting tasks, including invoice processing, expense reporting, and budget tracking, and oversee the admin team's accurate processing of AP & AR.
WHY JOIN US
You'll have the opportunity to make a significant impact in fostering engagement in a dynamic and evolving work environment where your contributions are valued, and your professional growth is supported.
STABILITY – We are a growing business with exciting plans ahead
FUN - Enjoy monthly team lunches, quarterly team activities & social runs (if it's your thing!)
CULTURE – down-to-earth, collaborative, hard-working & caring
LEADERSHIP – supportive, empowering, open & flat structure
COMMUNITY – voluntary service available
Experience, Attributes, Skills
- Proven experience as an Office Manager, Personal Assistant preferably within an accounting or professional services firm.
- Strong moral compass, willingness to learn, and the ability to develop & lead a small admin team professionally and with humility.
- Exceptional communication, organisation, time management, and multitasking skills with the ability to prioritise and delegate tasks effectively.
- Systems savvy, Microsoft Office and familiarity with XERO accounting software.
- Meticulous attention to detail, a keen eye for process improvement, and strong problem-solving abilities.
- A degree or diploma in Business Administration or a related field is preferred.
READY TO MAKE AN IMPACT
If you are a committed professional eager to contribute to a thriving business and operate to the highest standards, we would love to connect with you.
Please apply by submitting your resume and a cover letter. Join us in shaping a bright future!
#J-18808-Ljbffr
