Harrington Drainage Pty Ltd – Grovedale VIC $32 - $36ph (based on experience), plus super Harrington Drainage is a leading drainage plumbing company based in Geelong. Dedicated to delivering high-quality in-ground services and known for exceptional client satisfaction and high-level communication. We pride ourselves on being down to earth and friendly with a great team culture.
We've seen some significant growth over the past year and are looking for a highly organised, go-getter to jump on board and lead our small in-house team and contribute to our ongoing success.
Job Description: The Office Manager/Lead Administrator will play a crucial role in supporting our operations and senior management. The ideal candidate will have strong organisational skills and the ability to take the lead and use their initiative. The role is behind the scenes and not customer-facing. You'll be hugely important in making sure our office runs smoothly and be an indispensable support to our Company Director. This role is not just a run-of-the-mill administration position; we require you to be a pioneer within the office. The role will be challenging but rewarding as you play an integral role in systems development and business growth.
Key responsibilities of this newly created position are: Manage day-to-day operations and ensure efficient operation of the office. Establish, implement and optimise your new role and a variety of administrative tasks/executive support services in collaboration with the Company Director. Create and develop company policies and procedures to enhance productivity. Process invoices, payments and other financial documents including accounts payable/receivable, weekly payroll, paying super. The ability to advise on/provide information on employment conditions, workers compensation procedures and regulations as well as superannuation entitlements, procedures and regulations. Apply computer software packages to create new files and records, identify and extract information from internal and external sources and use advanced word processing/keyboard functions. Provide reports for management in the areas of accounts, financial, staffing, legislative requirements and other company activities. Other ad-hoc administrative and management tasks as the role evolves and business expansion occurs. Key selection criteria: Proven experience working in a similar position reporting to Senior Executives or a business owner. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience in databases or CRM systems. Ability to multi-task and manage competing priorities. Excellent organisational and time-management skills. Strong verbal and written communication skills with attention to detail. Positive and hardworking attitude, readiness to hit the ground running. Be a subject matter expert for all projects relating to office operations. Demonstrate strong initiative and the ability to identify solutions when problems arise. Construction background preferred but not essential. This is a fantastic opportunity for a trusted team player to join a highly regarded and successful employer within a growing organisation, in a varied and interesting full-time position. We can offer you a variety of work locations (within Geelong), opportunity to work from home, flexibility with hours (by negotiation) and a day off for your birthday. If you have the skills and experience necessary and want to become an important part of our successful team then please submit your resume and cover letter highlighting your skills in relation to the key selection criteria.
Closing date for application submission: Wednesday 13th November 5pm. We regret that only shortlisted applicants will be contacted.
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