Do you value a fantastic work environment that prioritises family time ?
Ready for a stimulating challenge that encourages you to grow and expand your skills?
Join a team, where hard work and fun co-exist, creating a dynamic workplace culture.
About Us:
Wardle Construction is a down-to-earth company, specialising in Form/Reo/Pour packages for beautiful, architecturally designed, high-end residential projects in the Eastern Suburbs of Sydney.
We pride ourselves on being Sydney's Formwork Specialists, with a strong focus on values, culture, and exceptional client service.
Position Overview:
As Office Manager for Wardle Construction, you'll play a crucial role in our office team of 4.
Based in our Banksmeadow officee, you'll ensure the smooth operation of our office, providing essential support to the team and enabling efficient delivery of our projects.
This is a full-time role, but we may consider school hours for the right person.
Key Responsibilities:
Finance
Pay & reconcile supplier invoices in Xero & Ascora
Create/submit project deposit, millstone & completion invoices
Process payroll
Attend quarterly CFO meeting with Directors
Follow up outstanding invoices
Back cost projects Cashflow forecasting
Sales Support
Manage office phone & email
Create quotes in our software management system Ascora
Send & follow up client questionnaires & quotes
Coordinate with Systems Admin & Directors on how we can improve
Follow new client verification process using Service NSW, Creditor Watch
Book pre-start inspection checklists for Project Director & Clients
HR
Oversee staff onboarding & induction requirements
Set up in staff in Xero & Ascora & maintain accurate records
Track completed timesheets in Ascora with subcontractor invoices
Organise onsite cake deliveries for birthdays!
Additional Organise vehicles for servicing & registration, maintain toll accounts Assist Directors with marketing functions when required Take & distribute meeting notes Other duties as required to support the team
Ideal Applicant
3+yrs experience in a similar role
Payroll & bookkeeping experience, including coordinating with accountant (Xero essential)
Ability to deliver quality & effectiveness by developing & maintaining processes
Comfortable learning/updating/using new systems
Experience using job management systems & preparing quotes (Ascora or similar JMS advantageous)
Love developing positive relationships & supporting business leaders
Excellent verbal & written communication
Pride yourself on personal time management & being organised
Reliable & approachable
Our Values:
Safety:
Everyone goes home in one piece, physically and mentally Trust:
We believe in the people we surround ourselves with to always do the right thing Investment:
Relationships are important to us; we invest in strengthening them to benefit all Quality:
We take pride in our work, striving to always do the best job possible Communication:
We're honest, truthful and open in all of our communications Balance:
We believe in harmony in work and life and make this a priority Reliability:
We do what we say we will, when we say we're going to do it Growth:
We believe in continuous improvement as a business and as individuals Enjoyment:
We always look for ways to keep enjoying what we do Non-negotiables to be on the team:
Be Positive:
Be cup half full, not half empty
Always Learning:
Aim to learn and improve every day
Respect:
Treat others how you expect to be treated
Be Professional:
Presentable, punctual and mindful of language and tone of voice
No Tunnel Vision:
Always communicate with others involved and consider the big picture
Be Approachable:
Friendly, easy to talk to; people feel comfortable asking you questions or for advice
Be Truthful:
Lying is not tolerated ever.
Mistakes happen; own them and tell someone
Why join Wardle Construction?
Team Culture:
Be part of a team that values trust, quality and communication Professional Growth:
Opportunities for continuous learning and career advancement Work-Life Balance:
We prioritise harmony between work and life Positive Environment:
Enjoy a friendly and supportive work atmosphere
If you are a dedicated professional who shares our values and is looking to join a great culture & help the business to grow, we would love to hear from you.
Apply now to join the Wardle Construction team and contribute to building some of Sydney's most beautiful homes.
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