Company Overview: Equinor is an international energy company committed to long-term value creation in a low-carbon future. Our purpose is to turn natural resources into energy for people and progress for society. Our portfolio of projects encompasses oil and gas, renewables, and low-carbon solutions, with an ambition of becoming a net-zero energy company by 2050. Headquartered in Stavanger, Norway, Equinor is the leading operator on the Norwegian continental shelf. We are present in around 30 countries worldwide.
Job Description: We are seeking an experienced Office Manager to oversee and coordinate administrative tasks and office operations. In this role, you will play a vital part in creating and maintaining a productive and positive work environment, ensuring efficient communication, organisation, and safety standards.
Responsibilities: Serve as the primary point of contact for all office management duties, including:MaintenanceMail distribution.Supply inventory and ordering.Equipment maintenanceBill managementRunning errands and managing shopping needsSchedule and coordinate meetings and appointments.Organise office layout and ensure availability of necessary stationery and equipment.Maintain office conditions and coordinate repairs as needed.Collaborate with HR to update and enforce office policies.Streamline office operations and procedures.Coordinate with the IT department for office equipment needs.Ensure timely invoicing and payment processing.Manage contracts and negotiate with office vendors and service providers.Oversee office budget, ensuring accuracy and timely reporting.Provide general support to visitors and assist with onboarding new hires.Address employee inquiries related to office management issues, such as stationery, hardware, and travel arrangements.Liaise with facility management vendors, including cleaning, catering, and security services.Plan and coordinate in-house or off-site activities, such as parties, celebrations, and conferences.Requirements and Skills: Proven experience in an Office Manager, Front Office Manager, or Administrative Assistant role.Knowledge of office administration responsibilities, systems, and procedures.Proficiency in MS Office applications, particularly MS Excel and MS Outlook.Hands-on experience with office equipment, including fax machines and printers.Familiarity with email scheduling tools, such as Email Scheduler and Boomerang.Excellent time management skills with the ability to multitask and prioritise tasks effectively.Strong attention to detail and problem-solving abilities.Exceptional written and verbal communication skills.Outstanding organisational and planning skills in a fast-paced environment.Creative thinking and ability to suggest and implement improvements.Qualifications as an administrative assistant or secretary are a plus.Linda Qutami
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