Office Management (Administration & Office Support)
We are a Residential Developer based in the outskirts of the city.
We focus on achieving high quality architecturally designed projects and build approximately 20 houses per year.
We are looking for a motivated Office Manager preferably with Project Administration or Contracts Administration experience to join our company.
Reporting to the Operations Manager and Managing Director, the role would suit someone with knowledge and experience in using simple Construction software; however, this is not essential.
Duties will include, but are not limited to:
Negotiating the procurement and ordering of materials and reconciliation/checking of deliveries and orders from suppliers.
Assisting with the administration of RFI's, variations, defects, and meeting minutes.
Compiling subcontractor agreements, scope of works, reviewing contractor quotes, and preparing final contract documents to be reviewed and approved by the Operations Manager.
Managing subcontractor progress claims.
Participating in the submission of monthly consolidated reporting in the areas of cash flow forecasting, variation status, contractual matters, and cost analysis.
Assisting in the management of project expenditure.
Data entry and reviewing of all subcontractor claims and creditor invoices for fortnightly payment runs.
Generating invoices and account statements, and reconciliation of banking.
Management of the office environment.
Corresponding with purchasers and subcontractors.
Maintaining and developing systems to ensure administration is up to date.
Experience:
Minimum of 3 years in a similar role.
Understanding of cash flow, claims, budgets, and MYOB.
Ability to manage competing priorities and meet deadlines.
Self-motivated.
Strong literacy and numeracy skills.
Intermediate to advanced skills in Microsoft Office.
We are looking for someone hardworking and proactive that can work autonomously and take ownership of the role with proven experience, excellent communication skills, and a commitment to getting the job done.
Your application will include the following questions:
How many years' experience do you have as an office manager?
Which of the following statements best describes your right to work in Australia?
How many years' experience do you have as a project administrator?
Do you have experience in administration?
Which of the following Microsoft Office products are you experienced with?
Do you have data entry experience?
Do you have previous invoicing experience?
Which of the following accounting packages are you experienced with?
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