New Office Manager role available GET IN TOUCH Your new company I am currently recruiting for a leading consultancy firm who specialises in providing comprehensive consultancy services for heritage and planning projects across Sydney and Australia. With a focus on preserving and enhancing the cultural heritage, they contribute to the sustainable growth and development of communities. This firm is seeking a dynamic, dedicated Office Manager to join their team on a full-time, permanent basis. The successful candidate will play a critical role in managing the day-to-day operations of the office, ensuring efficiency, organisation, and smooth workflow within a fast-paced environment, as well as assisting the Director of the company. Your new role • Respond to enquiries and forward them to staff as required. • Provide administrative support as required. • Attend meetings as required. • Maintain office organisation, order supplies, and handle postal tasks. • Manage telephone calls, emails, and mail distribution. • Coordinate and assist with the principal's emails, diary management and time sheets/billing. • Assist in coordinating LEC work, including physical folder preparation, diarise and coordinating site visits, meetings, maintaining the unavailable date list, maintaining LEC job schedule, regular meetings with the principal. • File and review fee proposal requests • Draft and issue fee proposals • Follow up on unaccepted fee proposals • File all signed fee proposal acceptances in the job folder, upload to the job sheet and Xero. • Generate and send invoices using Xero, ensuring proper filing and documentation. Follow up on unpaid invoices and bills. • Coordinate with the bookkeeper to reconcile accounts and invoices. • Maintain the currency of all work insurance, terms and conditions. What you'll need to succeed • Prior experience in a similar role or relevant administrative experience. • Strong organisational skills and attention to detail • Excellent written and verbal communication skills. • Ability to handle multiple tasks simultaneously and meet deadlines and stay calm. • Proficiency in using Xero accounting software preferred, OneDrive and Microsoft Suite (Word, Excel, PowerPoint, Outlook). What you'll get in return Monthly in house lunches and catering. Amenities nearby. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or send me an up-to-date copy of your resume directly to Loretta.CallananHays.com.au and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. 2814532
