The Waalitj Foundation is a not-for-profit organisation that strives to be a leader in the provision of education, business and employment opportunities for Aboriginal and Torres Strait Islander Australians. We aim to influence and inspire the empowerment of Aboriginal and Torres Strait Islander people through our diverse workforce, which is led by our First Nations role models. We are passionate about our focus in providing education, employment and business opportunities.
About the Role: As the Office Manager, you will play a pivotal role in the smooth and efficient operation of all office locations, including those in remote areas. You will oversee administrative tasks and ensure the office functions seamlessly. This role will also manage all accounts payable functions for the Foundation, including processing invoices for payment, account reconciliations, and processing the weekly payment run. The ideal candidate is organised, detail-oriented, and possesses a strong understanding of office management.
This role is full-time, 12-month fixed term based in Lathlain. Some key areas of focus in this role will be: Oversee and manage the day-to-day operations of all office locations (i.e., Lathlain, Regional Offices, and East Vic Park) ensuring efficiency.Fleet management including maintenance, servicing, and management of insurances and claims.Management of all office supplies (i.e., Stationery, Milk).Coordination of facilities maintenance including fire testing and tagging.Ensuring all invoices are authorised and entered into the finance system with appropriate cost codes.Prepare weekly payment run in accordance with creditor payment terms.Reconciliation of major supplier accounts, travel accounts, and credit cards.Providing first point of contact for all WF contractors or suppliers for various office locations.Coordination of all staff travel.General administration.About you: To be successful in your application you must clearly demonstrate the following skills, experience, and requirements:
Qualifications in Business and/or related specialised discipline (i.e., Business desirable).A minimum of 3 years' work experience in a relevant field.Excellent organisational and multitasking skills.IT Skills across a broad range of systems (Microsoft Office e.g., Word, Excel, Outlook).High attention to detail.Experience working with Aboriginal and Torres Strait Islander organisations/communities/people is advantageous.Finance administration skills.Experience in Technology One Financials would be advantageous.What We can Offer You: A competitive salary including salary packaging benefits.Free onsite parking.Internal Scholarships and Staff Giving Program.Training and professional development opportunities.A friendly and supportive work environment.Additional requirements include holding or the ability to obtain:
Valid driver's licence.National police clearance.Working With Children Check.We strongly encourage applications from Aboriginal and Torres Strait Islander peoples.
Please apply with a Cover Letter and Resume by 5pm AWST on Friday 10 January 2025.
NB: Shortlisting may happen prior to the closing date.
For position-related inquiries please contact the People and Capability team at ******
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