Office Manager

Povzetek delovnega mesta
This position is responsible for the management of the office in Sydney NSW. This will include management of office spaces, Facility, Services & Real Estate (FSRE), EHS, car parking, kitchenettes, visitors, couriers and IFF employees. The position also provides administrative support to the FSRE Manager.
Office Management
Professionally represent the company in attending to visitors, supporting customer and internal requirements, including catering and office set-up.
Maintain office environment which includes mail, couriers, stationery, kitchen, printers and asset register.
Coordination of all routine office management tasks:
Repairs
New starters (organisation of access badge, locker allocation, ensure new starter is shown around the office and are given the fire evacuation procedure).
Maintenance of all contracts for the office:
Security
Cleaning
Air Conditioning
Replenishment of all supplies.
Purchase requisitioner for the Sydney office which includes creating purchase requisitions and setting up vendors, managing discrepancies and sending for payment.
Sorting mobile phone requirements and liaising with vendor on this.
Planning and ordering catering for workshops and other meetings.
Support to FSRE Manager
Ensuring all insurances are maintained and up to date.
Tracking lease end and notification dates.
Admin support as needed to create various communications.
Working with overseas vendors to assist to organise repairs in SE Asia offices.
We apply science and creativity for a better world.
With the beauty of art and the precision of science, we are an international collective of thinkers who partner with customers to bring scents, tastes, experiences, ingredients and solutions for products the world craves.
As a global leader in food, beverage, health, biosciences and sensorial experiences, we do a lot and continually innovate to do it better.
For more than 130 years we've been focused on finding the most innovative solutions to help bring "better for you" products to market. While we have grown over the years, we remain agile in our approach and put our customers' needs at the forefront of our thinking.
We offer end-to-end service that few can deliver on. Our unparalleled product portfolio is the most robust in the industry and we have leadership positions across key taste, texture, scent, nutrition, enzymes, cultures, soy proteins and probiotics categories.
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